Agreement Coordinator – Lettings
As Agreement Coordinator – Lettings, you will provide comprehensive support to Divisional Business Units, taking full responsibility for the administration of the legal agreement process, from business plan stage through to completion. You will work collaboratively with the Recruitment team to provide a seamless customer journey for new and existing publicans, ensuring full compliance to the Pubs Code and driving tenure targets.
Key Responsibilities
- Provide a first‑class service for new and existing publicans.
- Accurately administer the new tenancy agreement process.
- Ensure adherence to company policy and the Pubs Code.
- Update the financial system to maintain customer details, rent schedules and agreement information within agreed timescales.
- Instruct and liaise with solicitors on leasehold or supplemental lease cases.
- Maintain daily contact with Regional Managers to progress agreements to completion.
- Work closely with the division to convert short‑term agreements to substantive tenancies, as per divisional target.
- Complete ad‑hoc tasks and projects as determined by the business.
- Carry out inductions for new Regional Managers and other internal departments.
Qualifications & Experience
- Evidence of administration experience and accurate working.
- Experience updating office and administrative systems and suggesting or implementing improvements to existing ones.
- Attention to detail and the ability to manage the production of documents critical to the business.
- Ability to prioritise own workload.
- Experience of timely and accurate updating and maintenance of company databases.
- Ability to communicate information effectively to a wide range of internal and external contacts.
- Proficient in Word, Excel and Outlook.
- Understanding, embracing and delivering the company’s vision and values.
- Calm, well‑organised and a self‑starter.
- Excellent planning and organisation skills and the ability to respond effectively to constantly changing priorities.
- Fully supportive of team working, recognises when colleagues are faced with a problem or over‑stretched and offers assistance proactively.
- Highly developed interpersonal and communication skills to establish and maintain effective working relationships with a wide range of internal and external contacts.
- Willingness to learn and adopt new ways of working with a positive attitude and approach to improve departmental efficiency.
About Stonegate Group
Stonegate Group is the UK’s largest operator of pubs, bars, and late‑night venues, including Slug & Lettuce, Be At One and Popworld, to name a few. We’re proud of our diverse portfolio and deeply committed to creating an inclusive culture that embraces individuality in all its forms, including neurodiversity.
Benefits
- 25 days of annual leave, plus 8 bank holidays, with the option to purchase up to 5 additional days each year.
- Bonus Scheme.
- Access to discounted Private Medical Insurance through Vitality.
- Exclusive discounts on Dental Insurance.
- Reward Card via the MiXR app, giving you and your friends 25% off food and drinks and VIP entry across our Managed Estate.
- Life Assurance providing access to Help @ Hand.
- Early pay access via Stream.
- The Stonegate Xtra portal with a wide range of high‑street discounts and offers.
- Discounted access to David Lloyd membership.
- Award‑winning Learning & Development programmes to drive your career.
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