Company Description TaxAssist Accountants Haywards Heath provides accessible accountancy and tax services tailored to small businesses in and around Haywards Heath. The practice focuses on supporting local owners and entrepreneurs with clear, practical advice on their financial and tax obligations. Clients benefit from a friendly, professional team that understands the challenges faced by small enterprises. The firm aims to build long-term relationships by offering reliable service, responsive communication, and guidance that helps businesses manage their finances more effectively.
Role Description The Admin Assistant role is a part-time, on-site position based in Haywards Heath. The role involves managing day-to-day administrative tasks, including handling incoming calls, greeting visitors, and maintaining a professional reception area. The Admin Assistant will support the team with clerical duties such as filing, data entry, scanning, document preparation, and scheduling appointments. Responsibilities also include organizing client records, updating internal systems, processing incoming and outgoing mail, and assisting with basic correspondence and invoicing. The role requires close collaboration with accountants and other team members to ensure smooth office operations and timely support for clients.
Qualifications
- Administrative assistance skills, including organizing tasks, managing schedules, and supporting daily office operations.
- Professional phone etiquette and communication skills to handle client calls, messages, and inquiries clearly and courteously.
- Executive administrative assistance and clerical skills to prepare documents, maintain records, and manage filing and data entry accurately.
- Comfort with basic office technology and software (e.g., email, word processing, spreadsheets, and practice management systems).
- Attention to detail, reliability, and the ability to prioritize workload and meet deadlines.
- Previous experience in an office or customer service environment, ideally within professional services or finance.
- Ability to work collaboratively in a small team and maintain confidentiality with client information.
- Training in administration or business is beneficial, though equivalent experience is also valued.
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