People Compliance and Administration Manager

Overall Purpose of the Role

The People Compliance and Administration Manager is accountable for leading the HR Administration and Compliance team and activities including right to work, DBS, pre-employment checks, Offers and Onboarding, TUPE, Redundancy Admin, Reward and Benefits, HR Portal and SAP Organizational Management for our FTSE 50 client.

Responsibilities

• Play a lead role in change management, driving creative and innovative solutions including scoping projects with consideration to risks and metrics
• Management of an onshore and offshore administration team across HR compliance and administration activities
• Responsible for the ongoing engagement, development and training of team members
• Acts quickly with regards to the performance management of the team, regularly assessing performance to always ensure high service levels and accuracy, managing their performance against KPI targets in line with our service offerings
• Understand client’s requirements and build strong and lasting relationships with stakeholders
• Collaborate with the client to build tools to aid the organizations objectives and strategies
• Manage the processing of pre-employment vetting and DBS/criminal records checks applications and appropriate management and escalation of risk
• Manage the vetting of Right to Work documents for all new starters, TUPEs and follow up visa checks ensuring timely turnaround to prevent any disruptions to the onboarding process
• Manage all employment referencing activity for both ‘incoming’ and ‘outgoing’ employees
• Manage the onboarding of client employees, ensuring timely turnaround to prevent any disruptions to the onboarding process for new starters and any transfers and promotions
• Manage any change requests in relation to contract templates liaising with IT and 3rd parties
• Manage the organizational management workstream including HR Portal troubleshooting and hierarchy changes within SAP, liaising with IT and 3rd parties where required
• You will ensure the health and safety of all colleagues within the business and report any incidents via the approved company processes

Qualifications

• Proven stakeholder management skills with the ability to navigate a complex stakeholder landscape and influence at a senior level
• Demonstrable experience of coaching and mentoring through change
• Experience of working in a client focused environment within a fast paced matrix organization
• Experience of operating to Service Level Agreements and driving performance through the effective management of KPIs
• Demonstrable experience of implementing and driving change
• Must adopt a pragmatic approach
• Must demonstrate resilience and credibility
• Degree qualified or equivalent
• Experience of working in an RPO and SS environment
• An understanding of the operations of outsource service providers

Core Competencies: Key Indicators

Business & Finance Management

• Strong understanding of the billing process at an engagement level, financial analysis and reporting techniques
• Able to forecast, plan and deliver effectively at an engagement level, identify and critically analyze trends and devise/implement actions

Contractual Management

• Advanced knowledge of MSA/other contracts process and standards
• Able to recommend preventive / corrective plans to drive implementation across multiple functions

Business Acumen

• Has understanding of alignment of own function’s/unit’s drivers to short- and long-term business drivers
• Leverages understanding of commercial aspects in one’s unit/function

Customer Orientation

• Anticipates customers’ needs, provides inputs for solution, demonstrates industry understanding and provides inputs to the customer on areas other than project work and builds confidence with the customer at higher levels to be treated as an advisor.
• Analyzes and constantly improves systems, processes and nature of service being provided to ensure customer delight by establishing standards and benchmarks for quality
• Brings up unresolved issues with the client, understands stakeholder views, strikes a rapport and resolves these issues by using tact and influence keeping in mind organizational interests

Building Teams

• Communicates the interdependencies across multiple teams within own area
• Drives convergence across these team; Identifies underlying potential areas of conflicts
• Drives development within the team by creating stretch assignments
• Inspires teams by demonstrating commitment to support
• Identifies key stakeholders (internal and external) aligned to organizational interests does research to identify the “hot buttons” and seeks to build deeper partnership with them to deliver win wins
• Makes use of various forums to network within and outside the firm and manage organizational interests
• Leverages own relationships and understanding of stakeholder interests to discuss tough issues with fairness and openness and is able to influence them favorably
• Prepares a negotiation plan identifies various scenarios and plans for valid concessions, presents own case logically and highlights areas of mutual wins to meet laid down objectives

Driving Operational Results

Continuously sets challenging goals for the teams and provides support to team Able to proactively anticipate roadblocks and looking at means to remove them

High Impact Communication

• Understands other points of view and uses logic to bring out the reasons
• Builds context and common platforms and uses appropriate data/examples/anecdotes to support complex ideas
• Uses anecdotes/powerful data to drive home the point, highlights the key takeaways several times

Benefits

• 25 days holiday excluding Bank Holiday’s; Leave Year runs from April 1 to March 31
• Sick Pay (3 paid Days in a 12-month period)
• Employee discounts – Perk Box
• Access to training platform for PD – Lex

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