Employer SWFT Clinical Services Ltd Employer type NHS Site University Hospital Coventry and Warwickshire Town Coventry Salary £40,288 per annum Salary period Yearly Closing 15/07/2026 23:59
Pharmacy Manager
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Job overview
The Pharmacy Manager provides substantial operational leadership to ensure the safe, efficient, and financially sustainable delivery of pharmacy services. The postholder will be directly leading and developing the UHCW outpatient pharmacy team, setting clear performance expectations and embedding robust standards that promote safe, high‑quality patient care and full regulatory compliance.
- The ability to coach and develop individuals and teams.
- A strong understanding of how to lead and deliver a company strategy, with the ability to implement in store to drive strong performance results.
Main duties of the job
The Pharmacy Manager provides decisive operational leadership to ensure the safe, efficient, and financially sustainable delivery of pharmacy services. The postholder leads and develops the pharmacy team, setting clear performance expectations and embedding robust standards that promote safe, high‑quality patient care and full regulatory compliance.
They take responsibility for day‑to‑day service management, coordinating operational workflows, resolving issues proactively, and maintaining effective working relationships with clinical and non‑clinical stakeholders. The role also carries accountability for driving income generation, managing expenditure, and restoring efficient, reliable, and financially responsible operations. Through strong managerial oversight and continuous improvement, the postholder supports long‑term service excellence and organisational growth in alignment with company policies and strategic objectives.
Working for our organisation
SWFT Clinical Services is a wholly owned subsidiary of the South Warwickshire University NHS Foundation Trust (SWFT). The company provides a number of services such as outpatient pharmacy facilities at Warwick, Stratford upon Avon, George Eliot, University Hospital of Coventry and Warwickshire and St Cross (Rugby) hospitals; estates and facilities management at Warwick, Stratford upon Avon and Ellen Badger hospitals, Acorn House and Lillington Health Hub; private patient service and consultancy services to NHS Trusts.
Subject to the Company and individual’s performance, an annual discretionary bonus will be awarded.
There is automatic enrolment to the Company pension scheme, with the Company contributing 5%.
A benefits package is available to the appointed candidate upon successful completion of the six month probationary period. This gives access to benefits such as a car lease scheme; Home & Electronics scheme; discounted leisure and travel; retail discounts and a cycle to work scheme.
There is also access to a 24/7, 365 days a year Employee Assistance Programme to support colleagues who may be facing some tough times or they need extra support with their mental well‑being.
Detailed job description and main responsibilities
Manage the pharmacy business to maximise its profitability in line with annual budgets and KPI’s. Control costs and ensure all colleagues operate in line with business requirements and initiatives.
Ensure the pharmacy complies with GPhC standards and other relevant guidance in order to provide safe pharmaceutical services where risks are minimised.
Ensure all colleagues comply with operational guidance, SOPs and company policies.
Ensure the pharmacy complies with the national NHS and local service contractual requirements and all other legal requirements relevant to the operation of a pharmacy.
Ensure all relevant stock control principles and policies are adhered to and pro‑actively drive down stock holding to ensure optimised stock levels are maintained.
Forward plan and manage all business activity to ensure required actions are completed in a timely fashion and to the required standard.
Embed exceptional patient and customer service as a core value within the pharmacy and ensure that all colleagues promote this core value with patients, customers and local healthcare professionals.
Monitor team performance against a range of key performance indicators, including customer satisfaction (and the prompt and effective response to complaints), value for money, formulary compliance, response to incidents, errors and product alerts. Contributes to periodic reviews with the Trust Head of Pharmacy as the commissioner of services and with the Managing Director. Submits and acts upon InPhase incidents in a constructive and timely manner
Proactively manage the performance of the team, provide coaching and development to achieve excellent standards and exceptional customer care.
Pro-actively ensure that all colleagues are utilising their skills and knowledge effectively to drive productivity in the pharmacy.
Ensure the whole pharmacy team have a sound working knowledge of all activities associated with running a pharmacy by utilising all available training across all platforms.
Protect colleagues and premises by ensuring compliance to all security policies and procedures
Knowledge skills and experience required:
The post holder will hold an Accuracy Checking Technician qualification for 2 years or more.
Managerial Skills:
- Essential proven successful experience in managerial role of similar background.
- Capability to lead pharmacy team effectively and strategically.
- Confidence in leadership skills to set a positive working environment.
Analytical and Judgment Skills:
- Ability to accurately gather, interpret, and analyse information to fulfil job responsibilities.
- Strong numerical analysis, critical reasoning, and effective decision‑making capabilities to support administrative, procurement, and HR functions.
Planning and Organisational Skills:
- Effective prioritisation and organisation of tasks to meet tight deadlines within a fast‑paced environment.
- Thinks and plans ahead, continuously striving to maximise efficient working processes.
- Coordinating short‑term activities such as meetings and procurement processes, while supporting longer‑term strategic planning for pharmacy service improvement.
- Proactively managing own workload and supporting others in the team as needed.
Governance Skills:
- Ability and knowledge to provide robust information governance practices within the pharmacy and team to ensure information complies with legal and regulatory compliance.
Measurable Result areas:
Accountability:
- Working within defined parameters and guidelines to ensure compliance with Trust policies and procedures.
- Exercising initiative to independently resolve queries and elevate issues as required.
Responsibility for Policy/Service Development:
- Supporting the Superintendent Pharmacist and senior pharmacy staff in implementing operational improvements.
- Contributing to the refinement of administrative processes and supporting documentation for quality assurance and compliance.
Responsibility for Information Resources:
- Maintaining accurate and secure databases, logs, and records in line with governance and confidentiality standards.
- Managing and updating HR systems, prescription archives, and procurement records to support audit readiness and regulatory compliance.
- Maintaining accurate records and providing detailed reports to support strategic decision‑making.
Management Responsibility:
- Providing guidance and support to team where and when required.
- Collaborating effectively with pharmacy leadership to achieve departmental goals.
Communications and Working Relationships:
- Motivates self and others to excellence and continuous excellence
- Communicates in a timely and precise way and encourages two‑way communication
- Demonstrates team spirit and a sense of responsibility for mutual goal
- Determines the direction for own team and ensures that goals and responsibilities within the team are clearly defined and monitored regularly.
- Actively promotes an organisation of diversity and cooperation
Person specification
Qualifications
- NVQ Level 2 in Pharmacy Services
- GCSE at Grade C or above in Maths and English or equivalent
- UK Pharmacy dispensing accreditation and experience
- Accredited Management course
- Accredited information governance course
Experience
- Experience in managing stock control within pharmacy
Skills
- Understanding of professional regulations relevant to pharmacy operations.
- Understanding of relevant NHS contractual requirements.
- Strong business acumen
Personal Qualities
- Has knowledge of their own area of responsibility.
- Has knowledge of own area of work and is able to perform duties to the best of their ability
- Remains professional and works with integrity and honesty
- Is supportive of others
- Confident, articulate and assertive when required
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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