Job Summary
The PMO support role performs a variety of activities to help achieve the portfolio’s objectives.
Responsibilities
- Planning and scheduling – help establish and maintain systems for effective planning and scheduling.
- Monitoring and reporting – assist in maintaining portfolio controls and producing portfolio reports.
- Admin – manage portfolio files using robust version control, organise key portfolio meetings and provide secretarial support.
- Resources – manage staff as needed, including their development.
- Stakeholder – help maintain the log for internal and external stakeholders and serve as the contact point for portfolio responses to external information requests.
- Financial control – help monitor project spending, contribute to budget preparation and maintain an accurate asset register for the portfolio.
- Risks and Issues – assist in maintaining risk and issue logs and escalates issues as necessary.
- Digital and Data – collect and share data in line with data standards, use data analytics and digital tools to compile and present portfolio information that aids in monitoring progress and identifying potential issues.
Qualifications
- Experience of organising teams, establishing processes and working to deadlines.
- Proficiency with Microsoft Office tools.
Person Specification
- Enjoys working autonomously and proactively to ensure own, team and organisation goals are met on time and to the required standard.
- Enjoys working with varied data to make accurate and informed decisions.
- Enjoys working independently and as part of a team located across multiple sites.
- Has effective communication skills, both written and verbal.
- Has established organisational skills and the ability to prioritise workload and focus on delivery.
- Has established interpersonal skills and the ability to engage with a variety of stakeholders.
Behaviour Standards
Applicants must demonstrate the following behaviours throughout the application and assessment process – Delivering at Pace, Changing and Improving, Working Together, Communicating and Influencing. Evidence should be provided in the form of a brief description outlining the situation, what you did, why you did it, and the outcome or result.
Equality and Diversity
We are a Disability Confident organisation and will offer a guaranteed interview to candidates with a disability who meet the essential criteria for this role. Under the Equality Act 2010 a disability is defined as a physical or mental impairment which has a substantial and long‑term adverse effect on your ability to carry out normal day‑to‑day activities and has lasted, or is expected to last, at least 12 months.
The Civil Service is committed to attract, retain, and invest in talent wherever it is found. We value and celebrate diversity, including social background, gender, age, ethnicity, sexual orientation, beliefs, disabilities, and caring responsibilities.
All prospective candidates are encouraged to indicate their need for reasonable adjustments by adding the information to the application system or emailing LAARecruitment@justice.gov.uk after they have applied.
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