The Role
Provide comprehensive administrative support to the Operations function and wider business, ensuring the efficient delivery of operational activities and supporting cross‑functional teams as required.
Key Responsibilities
Maintain consignment stock levels by placing daily and weekly orders, replenishing stock locations, and ensuring inventory availability (including some manual handling duties).
Manage the ordering, distribution, and stock control of Personal Protective Equipment (PPE) across the site.
Review and process agency invoices, investigating and resolving discrepancies to ensure accurate and timely payments.
Raise purchase orders, ensuring compliance with procurement procedures.
Maintain and update employee training records, ensuring personnel training information remains accurate and up to date.
Coordinate business travel arrangements, including booking flights, accommodation, and transport in line with company policies and requirements.
Attend meetings, ensuring accurate minutes are taken, actions tracked and distributed in a timely manner.
Provide general administrative duties to support the Operations team.
Monitor and replenish stationery, including placing orders as required.
Provide basic holiday and absence cover for the Operations and Admin Support Manager.
Cross‑functional administration duties as required to support with holidays and absences across the administration team, including reception cover.
Miscellaneous
To undertake such training as is viewed necessary by the company to improve personal performance or to meet the overall business objectives.
The above responsibilities and duties are not exhaustive; you will be expected as required and directed by your manager to accept changes in responsibility or other duties within the department or other areas, subject to suitable knowledge or training.
Person Specification
Administration and reception experience.
Excellent communication skills and telephone manner.
Strong organisational skills.
Ability to liaise with a wide range of people.
Self‑motivated with the ability to work unsupervised.
Proficient with Microsoft packages i.e. Word, Excel and Outlook.
Additional information
Pension Scheme.
Attendance bonus.
Health care plan.
Social club & sports.
Working hours – Monday to Friday 08:30 am until 17:00 pm, 1 hour lunch.
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