Ipswich
Liquidline is the fastest-growing commercial coffee solutions provider in the UK and Ireland—our customers are companies that take pride in offering quality refreshments to their employees and clients. Our success is built on outstanding customer service, hard work, and a strong team culture. We believe in delivering WOW experiences to both our customers and our valued employees.
We are proud to be Great Place to Work® certified, a testament to our dedication to fostering a culture of support, growth and development, as well as promoting well‑being, and winning together.
With our core company values—passion, thoughtfulness, responsiveness, innovation, and smart working—at the very heart of our business, we are committed to cultivating an environment that inspires excellence.
We are looking for a highly organised and proactive Executive Assistant to support our Chief Commercial Officer in a fast‑paced, growing commercial environment.
This is a varied role that combines executive support, sales administration, reporting, and commercial coordination. You’ll work closely with senior leadership and the wider Sales team, helping to ensure the smooth running of commercial activities while providing first‑class support across the business.
Executive Support
- Managing the Chief Commercial Officer’s diary, inbox, meetings, and day‑to‑day administration
- Coordinating travel arrangements, customer hospitality, lunches, and team events
- Organising customer gifting initiatives and seasonal campaigns
- Processing monthly expenses and supporting general administrative activities
- Providing proactive support to the wider Commercial and Sales teams
- Handling confidential business information with professionalism and discretion
Sales Reporting & Analysis
- Producing weekly and monthly sales performance reports
- Supporting sales forecasting and commercial analysis
- Preparing board reporting packs and management information
- Monitoring pipeline activity, lead generation performance, and sales metrics
- Investigating and resolving reporting discrepancies
- Producing performance summaries and commercial insights for senior stakeholders
Commercial Coordination
- Raising and processing purchase orders
- Supporting customer query resolution in partnership with operational teams
- Coordinating onboarding and training activities for new team members
- Building strong relationships across departments to support business performance
Meetings & Events
- Organising sales conferences, training sessions, and internal events
- Preparing meeting agendas, presentations, minutes, and action logs
- Coordinating logistics and communications for customer‑facing and internal events
- Maintaining key sales documentation and reporting tools
What We Are Looking For In The Role Of Executive Assistant
- Previous experience in an Executive Assistant, Personal Assistant, or similar business support role.
- Highly organised with the ability to manage multiple priorities and deadlines in a fast‑paced environment.
- Strong communication and stakeholder management skills, with the confidence to work across all levels of the business.
- Excellent attention to detail and experience working with data, reporting, and presentations.
- Proficient in Microsoft Office, particularly Excel, PowerPoint, Outlook, and Teams, with experience using CRM systems.
- Proactive, professional, and discreet, with a positive attitude and a strong sense of ownership.
Benefits and What Liquidline Can Offer You
- 25 days annual leave + bank holidays
- Long service annual leave entitlement & buy/sell scheme
- Candidate referral programme
- Company bonus scheme
- Enhanced sick pay
- Enhanced parental leave
- Salary sacrifice pension scheme
- Life assurance & income protection (UK only)
- HSF health plan
- YuLife wellbeing platform
- Employee assistance programme
- Menopause support via Stella App
- Lunch on Liquidline & bi‑annual conferences
Liquidline is a fast‑growing, family‑owned business that has expanded from 92 to over 300 employees since 2020. With ambitious plans for the next five years, there’s never been a better time to join us! Our dynamic and innovative environment offers endless opportunities for personal and professional growth.
We are proud to be an Equal Opportunities Employer, treating everyone with fairness, respect and appreciation. At Liquidline, we embrace diversity and value the unique experiences and perspectives of every individual. Together, we are always winning together.
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