Overview
Griffin Primary School is seeking a highly organised, proactive and committed Admin & HR Lead to join our vibrant and inclusive school community. This pivotal 25‑hour a week role ensures smooth operations of the school office, leading essential administrative systems, and overseeing day‑to‑day HR functions. The position works core hours 9:30–2:30 with occasional out‑of‑hours meetings, hearings, training or INSET, paid or time‑off in lieu, per Trust policy.
Key Responsibilities
- Organisation
- Ensure smooth running of the school office and all administrative & communicative systems.
- Contribute to planning, development and organisation of support service systems, procedures and policies.
- Maintain a professional reception, ensuring visitor checks and health & safety processes are followed.
- HR – Recruitment, Personnel & Compliance
- Recruit, hire and onboard new employees; manage recruitment administration (advertising, documentation, medical checks, DBS).
- Oversee recruitment timeframes and safer recruitment processes.
- Collate interview materials, respond to personnel queries (sickness, absence).
- Oversee benefits administration and payroll processes.
- Support performance management, employee relations and disciplinary actions where appropriate.
- Develop and implement HR policies and procedures, ensuring compliance with labour laws, Trust policies and school policies.
- Maintain the Single Central Record (SCR), monitor and review DBS checking process, keep records per retention schedules and data protection law.
- Support the Data Protection Officer with staff awareness.
- Supervision
- Line‑manage the Administrative Assistant, allocating work to ensure efficient operation.
- Develop an office team that meets the needs of the school, ensuring a positive image.
- Make decisions in line with the school’s vision and values, encouraging others.
- Administration
- Manage manual and computerised record/information systems.
- Analyse and evaluate data, producing reports and information.
- Provide administrative support to staff and the Trust.
- Oversee and organise admissions in line with Wandsworth and TEFAT policy; maintain waiting lists and allocate spaces.
- Filing HR files, managing school inbox, ensuring response‑time expectations.
- Coordinate induction for new pupils, manage census returns.
- Resource & Operations Management
- Order, monitor and manage stock, ensuring best value and compliance with purchasing procedures.
- Operate relevant IT systems, including the school MIS.
- Provide guidance to staff, pupils and visitors on administration systems.
- Assist with procurement, securing sponsorship/funding, marketing and promotion.
- Assist with premises repairs and site issues under the Principal or Caretaker.
- Reception
- Support colleagues when handling complex enquiries.
- Respond promptly and accurately to messages, pass on information as required.
- Safeguarding
- Control access in line with safeguarding procedures: signing‑in visitors, ID checks, issuing passes, briefing on safety.
- Report concerns immediately and promote welfare of children and young people.
- Follow all school and Trust policies.
- Communication
- Write and send professional emails upholding the school’s values.
- Assist with marketing and promotion.
- Liaise with pupils, parents, carers, staff and external agencies.
How to Apply
Applicants should complete the attached Application Form and write a Cover Letter (no longer than 500 words). Submit via TES or email to admin@griffinprimary.org. Shortlisted candidates will be invited to interview and may be asked to complete administrative or HR‑based tasks.
Griffin Primary School is committed to safeguarding and promoting the welfare of children and young people. All posts are subject to enhanced DBS checks and satisfactory references.
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