Leicestershire , Salary Dependent on experience
Location: Stapleton, LeicestershireHours: Full-timeStart Date: ASAPSalary: Competitive, dependent on experience
An exciting opportunity has arisen for an experienced and highly organised Estate Manager / Personal Assistant to support the day-to-day running of a diversified rural estate, property portfolio and associated business operations in Leicestershire.
This is a varied, hands-on role combining high-level Personal Assistant support with estate administration, property management and operational coordination. The successful candidate will become a trusted right-hand to the Principal, taking ownership of administrative, compliance and organisational responsibilities across multiple businesses, allowing the Principal to focus on strategic and project-based work.
This position would suit a proactive, detail-oriented professional who thrives in a fast-paced environment, enjoys variety, and is confident managing multiple workstreams independently.
Key Responsibilities
Personal Assistant & Administration
- Acting as the first point of contact for routine enquiries on behalf of the Principal
- Managing emails, correspondence and diary appointments
- Coordinating meetings and schedules
- Handling incoming post and maintaining organised filing systems
- Managing compliance and renewal calendars, including insurance, vehicle tax and statutory deadlines
Finance & Accounts Support
- Collecting, filing and chasing supplier and tenant invoices
- Resolving invoice discrepancies and outstanding payments
- Preparing payments for the Principal’s approval
- Liaising with the company accountant regarding reconciliations, VAT and year-end requirements
- Assisting with bookkeeping and financial administration using cloud-based accounting software
- Preparing tenancy documentation and commercial lease paperwork
- Monitoring rent schedules and following up on outstanding payments
- Coordinating tenant enquiries
- Organising statutory compliance documentation including EPCs, EICRs and Gas Safety Certificates
- Maintaining accurate estate records and documentation
Utilities & Compliance
- Carrying out monthly electricity sub-meter readings across commercial units
- Preparing monthly utility recharge invoices using Xero
- Managing utility contracts and processing associated payments
- Maintaining servicing schedules and compliance records across the estate
HR & Payroll Support
- Managing staff holiday records and absences
- Preparing new starter and leaver documentation
- Providing payroll cover during periods of absence
Holiday Accommodation Operations
- Coordinating cleaning schedules around guest bookings
- Managing stock levels of consumables and household supplies
- Organising linen replacement and laundry services
- Monitoring property presentation and arranging repairs where required
- Scheduling servicing, maintenance and statutory compliance visits
- Liaising with the in-house maintenance and grounds team to ensure works are completed efficiently
Vehicle & Fleet Administration
- Managing vehicle tax and SORN renewals
- Maintaining fleet management records
- Monitoring vehicle insurance and ensuring compliance
- Ordering materials and supplies for ongoing building projects
- Obtaining contractor and supplier quotations
- Coordinating deliveries with the in-house team
- Maintaining construction-related paperwork including warranties, certificates and permits
- Reviewing supplier subscriptions and identifying unnecessary expenditure
Candidate Requirements
- Previous experience within a Personal Assistant, Estate Administration, Office Management or similar role
- Excellent organisational skills with exceptional attention to detail
- Confident managing multiple priorities and working independently
- Strong written and verbal communication skills
- Experience coordinating contractors, suppliers and external service providers
- Competent using Microsoft Office, particularly Excel, and cloud-based systems
- High level of discretion when handling confidential financial and personal information
- Full UK driving licence
- Experience using Xero or similar accounting software
- Bookkeeping or finance administration experience
- Payroll or HR administration experience
Previous experience supporting a rural estate, property portfolio or family office
- Experience within the holiday accommodation or hospitality sector
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