Administrator and Project Support, Band 4 – Strategy and Transformation
The closing date is 20 July 2026
An opportunity has arisen to recruit a Directorate Administrator & Project Support to join the Gloucestershire Hospitals Foundation Trust’s Improvement & Delivery Team. The role reports to the Strategic Programme Manager and provides administrative and project support to the directorate team and the projects they deliver.
The post holder will provide high‑quality administrative and project support across a range of projects, working under the direction of the Improvement and Delivery Programme and Project Managers and using their own initiative. They will work closely with Operational Directors, Clinical Leads, General Managers and senior colleagues across the Trust and the Integrated Care System to ensure programmes and projects deliver agreed outputs and outcomes on time.
The post holder will coordinate progress reporting, support the management and scheduling of meetings for several strategic projects and programmes, and ensure effective communication between project teams and partner organisations. They will act as the first point of contact for enquiries from end users, ensuring a professional and responsive service.
Job Responsibilities
- Provide competent and effective administrative support to the Strategy & Transformation team and project leads at management level to ensure smooth running of programmes and projects.
- Communicate effectively with a range of people on project matters across multiple organisations and with people at Board level.
- Maintain a library of project files and outputs, including strict version control and utilisation of protocols for change control of documentation.
- Coordinate progress reporting and the management and arrangement of meetings for a number of strategic projects and programmes.
Person Specification
Qualifications
- GCSE Maths and English at grade “C” or above
- NVQ in Administration Level 4
Experience
- Experience creating and updating spreadsheets and databases
- Ability to work well in a team
- Ability to multitask
- Experience working in the NHS or a similar customer‑focused environment
Knowledge/Skills
- Organisational skills with the ability to prioritise workload and meet deadlines
- Good communication and interpersonal skills with a strong command of English, punctuation and grammar
- Ability to use own judgement and initiative
- Proficiency in Microsoft Office, including Word and Excel
- Knowledge and awareness of health and safety issues, risk management, and the Data Protection Act
Personal Attributes
- Ability to work well within a team, providing support to others as required
- Ability to concentrate in unpredictable work patterns with frequent interruptions – adaptable and flexible
- Ability to deal with complex situations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a Disclosure and Barring Service check to confirm no previous criminal convictions.
Employer
Gloucestershire Hospitals NHS Foundation Trust
£28,392 to £31,157 a year (pro rata if part‑time)
#J-18808-Ljbffr…