About the Role
We are looking for a proactive and highly organised Bid Administrator to join our growing bid team.
This is a key support role focused on helping the business deliver high-quality tender submissions. You’ll be responsible for reviewing tender documentation, coordinating information from across the business, maintaining bid resources, and ensuring submission materials are accurate, professional, and completed on time.
The role would suit someone who enjoys working with written information, has excellent attention to detail, and takes pride in keeping systems, documents, and records organised and up to date.
Bid experience is not required. What is important is a strong attention to detail, excellent written communication skills, and the ability to review, organise, and manage information accurately and consistently.
Key Responsibilities
- Review tender and pre-qualification documentation to identify information requirements and submission deadlines.
- Coordinate the collection of information from stakeholders across the business.
- Support the preparation, formatting, and submission of PQQs and tender responses.
- Use AI-assisted tools, including Autogen AI, to support the generation and refinement of submission content.
- Maintain bid libraries, ensuring CVs, case studies, policies, accreditations, references, and supporting documents remain accurate and up to date.
- Manage document control, version control, trackers, and submission records.
- Prepare credentials packs, presentations, and client-facing documents.
- Support continuous improvements to bid processes, templates, and supporting materials.
What We’re Looking For
The successful candidate will be:
- An excellent reader and writer with a strong grasp of grammar, spelling, and written communication.
- Comfortable reviewing large volumes of written information and extracting key details.
- Confident communicating with colleagues across the business to gather information and meet deadlines.
- Highly organised, with a disciplined approach to maintaining records, databases, and document libraries.
- Able to manage multiple priorities while maintaining a high level of accuracy.
- Proactive, dependable, and able to work effectively within structured processes.
- Competent in Microsoft Office, particularly Word, PowerPoint, Excel, and Teams.
Desirable
- Experience using AI-powered content tools.
- Familiarity with procurement portals or tender submission platforms.
- Experience within construction, fit-out, engineering, facilities management, or another project-based environment.
- Experience using Adobe InDesign.
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