Accounts Payable Assistant
Our Head Office department is in the heart of Piccadilly and occupies the 5th & 6th floor of our beautiful flagship store. This central London location offers so much to explore including restaurants, bars, cultural sites, shopping and more, and only a short walk from the Green Park Tube Station and plenty of bus stops.
Key Accountabilities
- Joint responsibility for processing UK & EU supplier invoices accurately, ensuring payment terms are met and invoices are correctly coded and authorised on D365
- Preparation of supplier statement reconciliations and follow up actions via email and Fresh Service as needed
- Liaise with internal departments to manage aged GRNI balances and general queries
- Support with processing staff expense claims ensuring expenses are processed in line with company expense policy when required
- Manage debit balances for employee foreign advances and suppliers
- Full ownership of petty cash, company credit card and hospitality card reconciliations in line with company expense policies when required
- Preparation of trade creditor accruals prior to period end
- Provide cover for absences within the team as required
- Prepare payment proposals and upload payments to the bank portal as well as provide ad‑hoc assistance related to supplier payments, staff expense payments and customer refunds
- Reconciliation of bank and deposit accounts including Direct Debit postings
- Assist with AP related reconciliations and reporting such as accrual, prepayments and GRNI and other as required
- Create and update process notes and provide training to new team members as required
- Develop and maintain thorough knowledge of the operations and activities of other departments within the business
- Assist with finance‑led projects and any other AP related processes as required
Role Specific Criteria
Essential Qualifications
- Prior experience working in a Purchase Ledger / Accounts Payable / Accounts Assistant type role
- Excellent data entry skills, with a high degree of accuracy and attention to detail
- A good level of computer literacy, especially with Microsoft Excel
- Good communication—written and oral skills
- Excellent problem‑solving skills
Desirable Qualifications
- Part qualified (AAT, ACCA, CIMA, ACA) / Dynamics 365 experience
- Experience processing high volumes of invoices
Personal Qualities
- Team player
- Show initiative
- Positive and proactive
- Result orientated
- Able to work under pressure
- Analytically minded
We are committed to developing your career and nurturing your talent, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. We respect and embrace each other’s differences, to create a truly inclusive environment. In the last year alone, our people have been recognised and celebrated, winning awards for their outstanding contributions to Retail, Technology, Global Hospitality & Tourism, Visual Merchandising & Display, Customer Service and Local Community.
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