Overview
The Department of Finance is looking for a self‑motivated, flexible and proactive team player with excellent customer service skills to provide financial support to Schools. The role involves ensuring external research and funding meet the objectives set by funders and the institution, liaising with stakeholders, and using university financial systems to process transactions efficiently.
Main Duties and Responsibilities
- Support the financial management of research grants, external projects and core budgets, maintaining accurate records.
- Analyse and review project accounts to ensure compliance with budgeting constraints and funder guidelines, identifying under/overspending and risks.
- Prepare financial expenditure statements (claims) for externally funded projects and liaise with Academic, School and Professional Services colleagues.
- Liaise with external partners or collaborators to satisfy funder reporting requirements.
- Assist in providing evidence and information to external auditors for audit of funded projects.
- Maintain financial housekeeping for external accounts, including closures and data validation.
- Create cost centres and external project accounts within the finance system.
- Plan tasks around known deadlines, including external funder, university monthly and annual reporting.
- Make ethical decisions and embed the university sustainability strategy into daily activities.
- Carry out any other duties consistent with the role’s grade and remit.
Person Specification
We value a diverse community with unique abilities, backgrounds and beliefs. Even if your experience does not match every criterion, we encourage your application and will assess your suitability against the essential and desirable criteria.
Criteria
- Essential – Excellent written and verbal communication skills with strong customer service orientation.
- Essential – Ability to analyse, interpret and communicate financial data effectively.
- Essential – Ability to review and provide meaningful feedback on contractual financial terms and conditions.
- Essential – Capacity to work proactively with minimal supervision and meet multiple deadlines.
- Essential – Confidence and willingness to challenge and be challenged in the workplace.
- Desirable – Ability to manage simple and complex processes effectively.
- Desirable – Ability to gain trust, confidence and respect among colleagues.
Position Details
- Grade: 5
- Salary: £27,319 – £31,236 per annum
- Work arrangement: 1 FTE – Full time
- Duration: Permanent
- Line manager: Finance Business Partner
Benefits
- Minimum 38 days annual leave (including bank holidays) with the option to purchase additional days.
- Flexible working opportunities, including hybrid arrangements where applicable.
- Generous pension scheme.
- Wide range of retail discounts for shopping, eating out and travel.
- Access to staff networks (e.g., Race Equality, LGBT+, Women’s, Parent’s) for social and professional support.
- Acknowledgement and awards for outstanding performance.
- Family‑friendly policies: paid parental and caring leave; support for menopause; fertility treatment assistance; and more.
Contact Information
For informal enquiries, contact Michelle Dickens (michelle.dickens@sheffield.ac.uk) or Debbie Dixon (d.dixon@sheffield.ac.uk). The University’s finance website can be found at https://www.sheffield.ac.uk/finance.
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