The role
We’re hiring a founder’s assistant to work closely with Aperture’s founder. This is a high‑trust, high‑context role for someone who is exceptionally organised, discreet, thoughtful and calm under pressure. The founder moves across clients, team, events, sales, partnerships, speaking, content, travel, personal commitments and many open loops. This person will create space around her by taking ownership of the logistics, details, decisions, follow‑ups and systems that make life and work run smoothly.
This is not a passive admin role. It is a role for someone who wants to be across everything, can see what is happening, understand what matters, spot what is missing and make sure the right things actually get done.
You will be involved in both business and personal operations: managing diaries, inboxes, travel, events, follow‑ups, supplier conversations, team coordination, personal appointments, founder logistics and the small details that keep everything calm, clean and considered.
The right person will love making things seamless, notice what needs to happen before it becomes urgent, and be able to take a loose request, understand the context, make a good judgement call and get it done without turning every task into another decision.
What you’ll own
Founder operations
You will help the founder stay clear, prepared and focused.
- Managing the founder’s diary, schedule, priorities and time
- Owning inbox management – triaging messages, flagging what needs attention, drafting responses, chasing replies and ensuring important things are not missed
- Keeping track of open loops across clients, internal projects, events, suppliers, personal commitments and follow‑ups
- Providing the founder with the right information, context and preparation ahead of meetings, calls, events and travel
- Protecting the founder’s time by reducing unnecessary noise, admin and decision fatigue
Team follow‑up and internal coordination
You will help make sure things move forward across the business.
- Ensuring the team closes loops, follows up on actions and moves forward
- Keeping track of ownership, outstanding items and nudges needed
- Turning messy conversations into clear next steps
- Supporting the founder in staying across key internal priorities without needing to chase every detail personally
- Spotting when something is slipping and calmly bringing it back on track
Events, travel and logistics
You will help plan and coordinate the founder’s travel, events and in‑person moments.
- Planning and coordinating founder travel – flights, trains, hotels, transfers, visas, itineraries and practical details
- Supporting events, dinners, talks, conferences, team offsites, client meetings and high‑touch hospitality moments
- Researching venues, restaurants, suppliers, gifts, merch, travel options and experiences
- Comparing options, managing costs, speaking to suppliers, confirming details and ensuring everything feels polished
- Travelling to London, elsewhere in the UK or Europe when needed to support events, logistics or founder commitments
Founder content and LinkedIn
You will support the founder’s external presence, especially on LinkedIn.
- Helping organise ideas, draft posts, manage content calendars and keep content moving
- Turning rough thoughts, notes, voice notes or conversations into clear drafts
- Tracking speaking opportunities, press, partnerships, community moments and founder‑led content ideas
- Maintaining a consistent, sharp and active external presence without adding extra admin
Systems, automation and AI
You will help make the founder and business more efficient.
- Improving how work gets done by creating better systems, templates, checklists and repeatable processes
- Using AI tools confidently to speed up research, drafting, organisation, automation and admin
- Spotting repetitive work that can be automated or simplified
- Creating lightweight systems that make the founder, team and business more efficient
- Bringing a modern, resourceful approach to founder support rather than relying on manual admin alone
Personal life management
You will also support the founder’s personal logistics with maturity, discretion and good judgement.
- Appointments
- Bookings
- Travel
- Gifting
- Errands
- Household logistics
- Personal admin
- Restaurant reservations
- Life admin
- Other personal tasks that help life run more smoothly
You should be comfortable moving between work and personal contexts with ease.
Who this is for
This role is for someone who sees the moving parts immediately and thinks ahead without needing every step explained. They can anticipate problems, decide what to do, and keep processes running smoothly.
Organised, but not robotic. Warm, but not overfamiliar. Fast, but not careless. Polished, but not precious.
You know how to be discreet, understand tone, timing and context, and communicate clearly with senior people, suppliers, clients, friends, venues and internal teams without coaching through every interaction.
Good taste matters – you know the difference between something technically fine and something truly right.
Comfortable operating in ambiguity, handling clear tasks and open‑ended asks alike, taking ownership without turning each into another decision for someone else.
What we’re looking for
Core qualities
We’re looking for someone with:
- Strong judgement
- Excellent organisation
- Discretion
- Emotional intelligence
- Good taste
- A calm, can‑do attitude
- Strong communication skills
- Excellent follow‑through
- Genuine pride in being useful
You should be able to manage ambiguity, make sensible recommendations and take ownership without turning every task into another decision.
You will be trusted with sensitive information, personal details, business context, inbox access, calendar access and visibility across a fast‑moving founder‑led company. Discretion is essential.
This role suits someone quietly brilliant: observant, resourceful, reliable and emotionally intelligent.
Relevant experience
You should have experience supporting busy people or high‑expectation environments where organisation, discretion and follow‑through mattered.
- Executive assistant
- Personal assistant
- Founder assistant
- Events coordinator
- Operations assistant
- Private PA
- Hospitality or concierge professional
- Chief of staff assistant
- High‑end client services coordinator
You do not need agency experience.
Practical experience
You should have experience managing:
- Diaries
- Inboxes
- Travel
- Bookings
- Appointments
- Follow‑ups
- Shifting priorities
- Events or high‑touch logistics
You should also have planned or supported events before – dinners, client events, conferences, team offsites, launches, community events or high‑touch hospitality moments.
You need to be someone who can research options, speak to suppliers, compare costs, manage timelines and get anything over the line.
Tools and AI
You should be confident using modern tools and AI to work faster and smarter. You need not be technical but should be curious, practical and keen on efficiency.
- Research
- Drafting
- Summarising
- Inbox management
- Process creation
- Automation
- Planning
- Supplier comparison
- Document organisation
London knowledge
You must understand London and its key areas, restaurants and venues. Good instincts for what feels appropriate, interesting, polished or genuinely useful are required.
Location
We are open to someone based anywhere if they are exceptional, able to work in a UK time zone, have excellent research skills, strong judgement and can travel to London, the UK or Europe when needed.
What success looks like
The founder’s life feels calmer, lighter and better organised. Open loops are reduced. Details are handled before they become distracting. Events, travel, meetings and logistics feel smooth. Ideas move from “we should do this” to done. The right things are anticipated before they become urgent. Trust builds quickly because your judgement is consistently good.
How we work
Aperture is remote‑first and impact‑first. You can work from wherever you’re most productive, while staying closely connected through regular communication, team sessions, events and in‑person meetups.
This role will require flexibility. Some work will be predictable; some will not. Some weeks will be quiet and structured. Others involve travel, events, last‑minute changes or unusual requests.
You must be able to work in a UK time zone. Work from anywhere, with flexibility around how you structure your day. Regular team meetups and events. Travel to team meetups covered. Direct exposure to a fast‑growing business and founder. Varied work across business, events, travel and personal logistics. A high‑trust role with real responsibility from day one.
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