Job Title
Company Secretarial Assistant
Location
London/Hybrid (Typically 2/3 days in the office)
Employment Type
Full time – 9 Months Fixed Term Contract (If you are a job share partnership, work reduced hours, or any other way of working flexibly, please do still get in touch)
About the Role
The Ardonagh Group are currently recruiting a Company Secretarial Assistant to join our growing team. This position will be primarily responsible for assisting with the maintenance of our UK and international entities, ensuring the timely completion of Companies House filings. You will also be providing meeting support and be involved in the full range of activities of the Cosec team.
Key Responsibilities
- Assist in the functioning of the Corporate Secretariat so that it provides a comprehensive and highly effective company secretariat service for the Ardonagh Group of companies.
- Participate in the governance meeting cycle, including preparation and distribution of meeting packs and attending and minuting meetings.
- Ensure the timely completion of Companies House filings and support non-UK entity management and filings.
- Maintain corporate data and structure charts using Diligent Entities.
- Keep governance documents up to date.
- Support the business with KYC compliance.
- Participate in ongoing legal entity rationalisation projects.
- Coordinate the annual accounts approval process.
- Liaise closely with colleagues internally, including in other global teams.
- Undertake miscellaneous duties and tasks.
- Support and lead ad‑hoc projects.
Essential Experience
- A positive and proactive approach.
- A team player.
- Good organisational skills.
- Strong written communication skills.
- Accuracy and attention to detail.
- Discretion when handling confidential information.
Desirable Experience
- Up to 2 years’ experience as a Company Secretarial Assistant or similar.
- Previous experience within the financial services sector.
- Either part-qualified or seeking to study to be a chartered company secretary.
What We Offer
Group annual bonus scheme, competitive salary, life assurance at 4x base salary, group income protection, generous annual leave entitlement, private medical insurance, employer pension contribution of 10% (with employee contributing 5%). Additional well‑being programmes, discount plans across many big‑name businesses, gym memberships, restaurants and healthcare cash plans.
Equal Opportunities
We are an equal opportunities Employer dedicated to creating a diverse, inclusive, and authentic workplace where everyone can thrive. If you are excited about this role but your experience doesn’t perfectly match what we are looking for, please apply anyway. You might be the right fit for the job or other opportunities within the wider Group.
Interview Process
- Submit your application with your CV, emphasising your skills and experience related to the job.
- Our Talent Acquisition team will arrange a call to discuss the role and your motivation.
- Successful candidates are invited to a 1‑hour interview with the Hiring Manager and team members, via Teams or in person, to explore the role and clarify expectations.
- Depending on the role, you may be invited to a second‑stage interview with additional team members.
- We aim to move quickly with offers or provide feedback.
We truly value the diversity of our teams and are committed to supporting and welcoming individuals from all backgrounds. Should you require any reasonable adjustment throughout the recruitment process, please let the Talent team know.
When the application is successful, employment checks will be conducted prior to commencing employment.
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