Trainee Legal Support Assistant (Apprenticeship) – Commercial Litigation/Insolvency

Trainee Legal Support Assistant (Apprenticeship) – Commercial Litigation/Insolvency

We are looking for an Apprentice Trainee Legal Support Assistant to join our Commercial Litigation/Insolvency teams in our Cardiff office to support both teams with a broad range of administrative and operational tasks.

This is an 18 month fixed term contract with the potential to become permanent.

The successful applicant will spend one day a week at college studying a Business Administration Level 3 Apprenticeship. The other four days will be office based.

Typical Workload

The role will be providing administrative support to assigned fee earners. This will include:

• First point of contact for clients and 3 rd parties
• Initial telephone calls with potential new clients, including taking details regarding the nature of the enquiry
• Prompt administration of file opening tasks including: obtaining Anti-Money Laundering and ID Verifications from clients, drafting Engagement Letters for fee earners and setting up e-filing folders
• Organisation of documents including printing and filing, scanning and saving to e-files
• Dealing with incoming and out-going post
• Creating, printing and dispatching bundles
• General accounts administration and monthly billing responsibilities
• Closing files and archiving e-files and papers
• Completing expense forms for fee earners
• Collating, analysing and reporting of data as required by fee earners/clients
• Conference and meeting arrangements
• Other ad hoc duties as required by fee earners

Skills / Experience Required

• Good spread of GCSEs (A-C) including English and Maths
• Highly organised, accurate and strong attention to detail
• Adaptable, flexible and able to multi-task
• Enjoys taking responsibility and using own initiative
• Strong IT skills and aptitude and able to adapt to new technologies and systems
• Excellent communication skills are essential
• Capable of managing a varied and demanding workload
• Collegiate and team-playing approach
• Enthusiastic and committed
• Ability to engage fully with clients and other professional and organisational contacts to provide an excellent service

The interview process will start as soon as suitable candidates have been identified.

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