Buying Admin Assistant: Fashion Buying Support & Samples

TALENT POOL Buying Admin Assistant

The Buying Admin Assistant reports into the Buyer for a particular category and is responsible for the administrative duties of the department. This includes sample management, critical path, supplier communication, meeting preparation, and systems admin.

What You Will Do

• Product Development – Support the development of our amazing product working closely with internal teams and suppliers.
• Notify suppliers when development BOM’s are created on PLM and ready to sample.
• Critical Path – manage the department Critical Path to ensure deliveries are on time through weekly team meetings and supplier calls.
• Ensure development packs and samples meet deadlines.
• Communicate lap dip, trim and bulk approvals to suppliers in line with the critical path and flag any concerns.
• Organise and file the department lab dip and bulk approvals.
• Follow the fit process and raise when changes may result in delayed deliveries.
• Communicate delays in a timely manner and offer solutions.
• Support the Assistant to set up order confirmation documents.
• Work closely with the Assistant to set up the production BOM’s.
• Sample management – Internal management and preparation of samples for meetings.
• Work closely with Tech and suppliers to ensure Photo, TOP, Press samples are ordered and sent in time for shoot.
• Systems – Keep PLM up to date and accurate at all times.
• Communication – Build and maintain strong relationships with all cross functional teams.
• Work at pace and ensure deadlines are met.
• Manage your own workload and priorities, raise in advance if deadlines cannot be met.
• Ensure decisions are made quickly and speak up if something goes wrong.

What We Are Looking For

• Passionate about a career in Buying.
• Be creative and have a keen eye for detail.
• Excel and Microsoft Office skills.
• Experience of being part of a team.
• Some retail or administrative experiences.
• Be organised, adaptable and enjoys a challenge.
• Clear communication skills.
• Good problem‑solving skills.
• Great time management.
• Ability to multitask.
• Ability to work independently.

What We Offer

• Competitive salary & targeted annual bonus scheme.
• Generous Boden clothing allowance!
• 30% discount on all current clothing ranges.
• 25 days Holiday annually, plus Bank Holidays.
• Online Portal with an array of discounts on retail & entertainment.
• Virtual GP Service for you and your household!
• Free onsite parking and subsidised café.

We would like to encourage people from a diverse range of backgrounds to apply for our roles. If you need any reasonable adjustments or additional support during your application process, please do not hesitate to let us know.

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