Private Client – Administration Assistant – 3 months FTC

About The Role

We have a new Fixed-term contract opportunity for a Legal Administrator to join our Probate team in our Bristol office. This position will be for a term of 3 months and is suitable to an experienced administrator or a graduate looking for their first legal role.

Key Responsibilities

• Being the first point of contact for clients and intermediaries including taking messages, assisting with routine queries, arranging meetings etc. and gathering any background needed and ID documents ahead of the meetings.
• Diary and event management for the fee earners.
• Managing the inboxes and post of the fee earners.
• Liaising with our billing team on the issue of invoices and ensuring they are despatched to clients promptly.
• Document production, including some audio typing, including preparation of client appointment letters, engrossed Wills and Trust documents, probate bundles, finalising or amending draft documents and production of some standard documents with guidance from your fee earners.
• Opening, closing files and archiving documents.
• Prompt naming and saving of scanned post into the files and obtaining original documents from our remote postal hub.
• Scanning documents correspondence (including outgoing post) into our document management system.
• Keeping filing and e-filing up to date and accessible.
• Arranging payments in and out to clients, beneficiaries and third parties, and transfers between accounts.
• Carrying out routine searches for ID and bankruptcy checks and land registry titles.

You will also be involved in other administrative activities both for your fee earners and others as required, including helping other administrators and secretaries during busy periods, and to cover absences from work.

This is an office-based position so you will be based in our Bristol office Monday-Friday 9am-5:30pm.

It is an integral part of this role that you comply with information security and all firm policies and procedures.

What We’re Looking For

• Genuine interest in working within the legal sector and providing key support to fee earners; open to recent graduates.
• Excellent task management and communication skills to meet team and client needs; self-initiative.
• Ability to prioritise own workload, meet deadlines, work with minimum supervision, remain organised and proactive, flexible and can-do attitude, work with stakeholders and direct client contact.
• Excellent spelling and grammar; proficient with Microsoft Office (Excel, PowerPoint) and comfortable learning new databases and software; quick and accurate keyboard skills with meticulous attention to detail.
• Take pride in work and provide first-class support; anticipate fee earners’ needs and maintain high detail levels.
• Demonstrate initiative, problem-solving skills and willingness to learn and develop.

Benefits

• Comprehensive learning and development programme.
• Range of wellbeing initiatives.
• Positive work-life balance.
• Flexible working options and benefits.
• Recognition for outstanding performance.

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