Office Manager

Responsibilities

• Reception & Visitor Management
  • Welcome visitors, customers, and suppliers, ensuring a professional and positive experience.
  • Manage reception, incoming calls, deliveries, and visitor sign‑in processes.
  • Coordinate meeting room bookings and ensure meeting spaces are prepared and presentable.
• Office Administration
  • Provide general administrative support to the business.
  • Manage office supplies, stationery, and refreshments, ensuring stock levels are maintained.
  • Support the onboarding of new employees, including preparing workspaces and office inductions.
  • Assist with arranging travel and accommodation bookings when required.
• Office & Facilities Coordination
  • Ensure the office remains clean, organised, safe, and fully operational.
  • Liaise with landlords, contractors, and suppliers regarding maintenance and facilities issues.
  • Coordinate office repairs, equipment maintenance, and service visits.
  • Manage parking allocation and other office facilities requirements.
• Health & Safety
  • Support office health and safety requirements, including new starter inductions.
  • Act as Fire Warden and First Aid Officer (training provided if required).
  • Assist in maintaining compliance records and ensuring a safe working environment.
• Meetings & Events Support
  • Coordinate refreshments, room setup, and logistics for internal meetings, customer visits, and training sessions.
  • Support office-based events and team activities.

Skills & Experience

• Previous experience in an office administration, reception, office coordinator, or office manager role.
• Excellent organisational and multitasking skills.
• Strong communication and interpersonal skills.
• Friendly, professional, and customer-focused approach.
• Proficient in Microsoft Office applications.
• Able to work independently and take initiative.
• Reliable, approachable, and highly organised.

Benefits

• A competitive salary + OTE
• Hybrid working
• Private health insurance
• 25 days paid holiday per year, plus Bank Holidays. Additional 1 day holiday for every 2 years served up to a total 30 days
• Gym subsidy
• Life Insurance
• Employee Assistance Program (EAP)

About Emixa

Discover the realm of digital transformation with Emixa, a company experienced in driving innovation and progress. With a team of 530 professionals, we aspire to elevate the manufacturing industry to new heights. We offer an holistic approach to our customers to strengthen their organization. From standardized implementations, to tailored advice through management consulting and the usage of unique solutions such as low-code. Join us on our journey of growth towards becoming a leading consulting firm in our field.

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