The Role
You’ll be the heartbeat of our accounts payable and receivable functions at Rat & Boa. As a trusted expert in our payment processes and systems, you’ll empower teams across the business with your expertise, helping us scale smarter while delivering a seamless and reliable finance experience – both internally and externally. This is a fantastic opportunity for someone early in their finance career to gain broad exposure across a growing, founder‑led fashion brand, working closely with the Management Accountant and Financial Controller.
Key Responsibilities
Accounts Payable & Supplier Management
- Process invoices and credit notes accurately, ensuring they are approved and correctly recorded in Xero on a timely basis
- Take ownership of our weekly payment runs, ensuring suppliers are paid accurately, on time and with a seamless experience from start to finish
- Reconcile stock supplier statements and resolve discrepancies promptly
- Control the purchasing of products and services from external suppliers through PO number issuing, ensuring accurate purchase order matching and approvals
- Manage the onboarding of new suppliers, including verification of supplier and bank details and setup in the finance system
- Liaise with internal departments and external suppliers to resolve invoice and payment queries
- Assist in identifying and implementing process improvements and automation initiatives within accounts payable
- Ecommerce gateway reconciliations (Shopify, PayPal, Clearpay)
Accounts Receivable & Sales
- Assist with sales invoicing to our wholesale partners
- Keep day‑to‑day accounts receivable operations running smoothly, ensuring all transactions are processed accurately
Month‑End & Reporting Support
- Assist the Management Accountant with month‑end closing activities, including accruals and prepayments
- Maintain clean, accurate and audit‑ready financial records through regular bank reconciliations
- Reconcile credit card statements for department cards
- Provide support on travel and expense claims
Finance Operations & Inbox
- Act as one of the main points of contact for the Finance department, monitoring the finance inbox and responding to queries in a timely and professional manner
- Oversee daily financial operations, ensuring all tasks are carried out accurately and within specified timeframes
- Build strong relationships across the business and with external partners by delivering responsive, solutions‑focused support for all payment and finance queries
- Assist in the development and implementation of finance processes and procedures
- Support the Financial Controller and Management Accountant with ad hoc projects and reporting as required
Qualifications & Experience
- Experience in an accounts payable or accounts assistant role
- Experience using Xero accounting software – essential
- Strong understanding of basic accounting principles and accounts payable processes
- Proficiency in MS Office, particularly Excel
- Extremely detail‑oriented, organised and able to work well under pressure to meet deadlines
- Great communication skills, both written and verbal, with an eye for numbers
- Ability to work independently where required, with initiative and a proactive mindset
- A positive, flexible and hands‑on attitude – ready to roll up your sleeves and embrace change
- Retail or e‑commerce experience preferred
- Excited about the opportunity of working in the fashion and e‑commerce sector
- Study support towards an accountancy qualification (AAT / ACCA / ACA / CIMA)
Benefits
- Generous staff discount and early access to sample sales
- 30 days annual leave plus bank holidays (and an additional 0.5 days on Christmas Eve & New Year’s Eve)
- Pension Scheme
- Medicash plan
- Employee Assistance Programme
- Enhanced sick pay and enhanced parental pay
- Hybrid working
- Team Socials
Note: This job description is a guide to the principal, current duties of the job. It does not form part of the contract of employment.
Rat & Boa are an equal opportunities employer. We recognise the value an inclusive workplace culture brings and encourage applicants from all backgrounds to apply.
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