Accounts / Administrative Assistant

Responsibilities of the Accounts / Administrative Assistant

• Help the Accounts Payable function: Review, verify, and process incoming vendor invoices including scanning to their accounting software (QuickBooks).
• Set up new suppliers, including Construction Industry Scheme (CIS) verifications and Insurance checks.
• Accurately enter financial transactions into their accounting software.
• Help prepare basic financial reports and documentation for the external accountant or management team.
• Prepare, send, and track supplier/subcontractor Purchase Orders.
• Meet and greet visitors to the office.
• Answer telephone enquiries and direct enquiries to the correct team member.
• Organise and maintain physical and digital filing systems, ensuring sensitive data is handled securely.
• Schedule meetings.
• Book travel arrangements.
• Provide ad-hoc administrative support to management as needed.

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