Workspace Services Administrator / Receptionist
Rate of pay: £15.71 PAYE or £20.65 Umbrella per hourJob Type: Full-time, temporary (37.5hrs per week)Location: Hatton Garden & SouthgateOverview
This role supports the Workspace Services team with a wide range of reception and administrative duties. You will be responsible for delivering a professional front-of-house experience while assisting with operational processes such as asset management systems, cost control, and general team administration.
Day-to-Day Responsibilities
Act as the main point of contact for staff, visitors, clients, and suppliersManage reception duties, ensuring a professional and welcoming environmentEnhance building user experience through effective visitor managementCarry out general administrative tasks including copying, filing, mailing, and document preparationSupport maintenance operations by raising and closing reactive, planned, and scheduled job requests via CAFM systemsRaise purchase orders and process invoices through the helpdesk system, ensuring timely submission to Head OfficeMaintain supplier records, documentation, and tracking systemsAssist in managing training records, certification documentation, and return-to-work recordsMonitor and replenish stock required for Workspace Services operationsOrganise meetings, take minutes, and track actionsCoordinate meeting room bookings and provide hospitality where requiredWork collaboratively with colleagues and provide cover when neededCarry out additional administrative or operational tasks as delegated by managementFollow health and safety procedures and support a safe working environment
Skills & Experience Required
Previous experience in a reception, facilities, or office administration roleStrong IT skills, including Microsoft OfficeExcellent communication and interpersonal skillsAbility to work independently and as part of a teamStrong organisational skills with attention to detailAbility to build relationships with stakeholders and service usersCustomer-focused with a professional and approachable mannerKey Competencies
Customer-focused approachStrong collaboration and teamwork skillsConfident communicator with the ability to influenceAbility to manage relationships with suppliers and internal stakeholdersProactive and organised working styleAdditional Information
Ensures confidentiality of all personal and organisational dataComplies with health & safety and workplace policiesPromotes a positive, inclusive, and professional working cultureMay be required to undertake additional duties aligned with the roleTo apply for the Workspace Services Administrator / Receptionist position, please submit your CV for consideration…