Job ref: RHR070726Job type: PermanentLocation: NewryClosing date: Tuesday 21 Jul 2026 16:00
We are seeking a professional, organised, and customer-focused Receptionist / HR Administrator to join our HR team. This varied role combines front-of-house responsibilities with HR and administrative support, making it ideal for someone who enjoys working with people and thrives in a busy environment.
As the first point of contact for visitors and callers, you will provide a welcoming reception service while supporting the HR team with a broad range of administrative duties. You will help ensure accurate records, effective communication, and the smooth day-to-day operation of HR processes.
Key Responsibilities
Reception & Front of House
- Deliver a professional and friendly reception service, welcoming visitors and notifying employees of their arrival.
- Answer and direct incoming telephone calls and respond to general enquiries.
- Manage incoming and outgoing mail, courier deliveries, and parcels.
- Provide excellent customer service to employees, visitors, and external contacts.
- Maintain a tidy and professional reception area.
HR Administration
- Maintain accurate employee records and update HR systems.
- Prepare employee documentation, including correspondence and job descriptions.
- Support employee onboarding and offboarding administration.
- Maintain and archive HR records in line with company procedures and data protection requirements.
- Support the maintenance of HR procedures and documentation.
Administrative Support
- Provide administrative support to the HR team.
- Assist with purchase order processing and departmental administration.
- Maintain office supplies.
- Produce routine reports and update HR systems to ensure data accuracy.
- Support annual leave and employee benefits administration.
- Coordinate appointments and respond to HR enquiries.
- Assist with maintaining employee communications and internal information platforms.
- Undertake other duties as required.
About YouYou will be a confident, approachable individual with excellent organisational skills and a commitment to customer service. You will be comfortable managing multiple priorities, maintaining confidentiality, and working accurately in a fast-paced environment.
Essential Criteria
- Qualifications & Experience
- GCSEs (or equivalent), including English and Mathematics.
- Previous experience in a receptionist, administrative, or HR support role.
- Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
- Experience handling confidential information with discretion.
- Experience maintaining accurate records across multiple systems.
Skills & Attributes
- Excellent communication and interpersonal skills.
- Professional, friendly, and customer-focused approach.
- Strong organisational and time management skills with the ability to prioritise workloads.
- High level of accuracy and attention to detail.
- Ability to work independently and as part of a team.
- Strong telephone and customer service skills.
- Ability to maintain confidentiality and comply with data protection requirements.
- Positive, proactive attitude with a willingness to learn and support colleagues.
Desirable Criteria
- Previous experience within an HR or People function.
- Experience using HR information systems or employee self-service platforms.
- Experience supporting purchase order or procurement processes.
- Knowledge of HR administration and document retention practices.
Benefits:
- Free Life Assurance
- Company Pension – salary sacrifice scheme
- Healthcare cash plan
- 32 days annual leave
- Wedding Leave
- Company Sick Pay
- Company Maternity / Paternity
- Paid bereavement leave
- Cycle to Work Scheme
- Tech Purchase Scheme
- Employee Savings scheme
- Employee well-being initiatives
- Employee Assistance Programme
- On-site free parking
- Subsidised Canteen Facilities
- Employee Perks scheme
- Employee Recognition scheme
- Career development opportunities
To Apply Please forward your CV via the APPLY Now button below.
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