Legal Secretary/Legal PA

Overview

• Provide comprehensive secretarial and administrative support including audio typing/drafting and formatting correspondence, legal documents, creating court bundles, pleadings and client letters using firm templates and precedents
• Manage diaries, schedule meetings and conference calls, arrange travel and accommodation where required, and co-ordinate internal and external appointments to ensure efficient use of fee earners’ time
• Manage incoming and outgoing communications, answer telephone calls, screen and direct enquiries, take messages and respond to routine client queries promptly and professionally
• Open, maintain and close client files in accordance with firm procedures; ensure documents are scanned, saved and indexed correctly within the firm’s case management and document management systems
• Prepare and lodge court forms, attend to electronic filings and deadlines, assist with the assembly of trial and hearing bundles and ensure compliance with court rules and procedural requirements
• Assist with billing and time recording, prepare fee notes and expense claims, and liaise with accounts where necessary to support accurate financial records
• Support client care processes by maintaining regular communication, arranging client meetings, sending engagement letters and keeping clients informed of progress in a clear and professional manner
• Maintain confidentiality and ensure compliance with data protection, anti-money laundering and other regulatory requirements; undertake required training and checks

Requirements

• Proven experience as a Legal Secretary, Legal PA or similar role within a law firm or legal environment
• Excellent keyboard, drafting and proofreading skills with a strong attention to detail and accuracy when preparing legal documents and correspondence
• Confident user of Microsoft Office (Word, Excel, Outlook) and experienced with case management and document management systems; able to adopt new technology quickly
• Strong organisational and time management skills, able to prioritise competing tasks, manage diaries and meet deadlines while working independently and as part of a team
• Excellent verbal and written communication skills with a professional telephone manner and the ability to liaise effectively with clients, colleagues and third parties

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