Team PA & Events Coordinator
12-Month Fixed-Term Contract£50,000ASAP start!
We are seeking an experienced, proactive and highly organised Team PA & Events Coordinator to join our dynamic Asset Management business on a 12-month fixed-term contract. This is an exciting opportunity to support a busy team while taking ownership of the coordination and delivery of a range of internal and client-facing events, whilst also providing support to a busy team, supporting across varying levels.
The successful assistant will be a confident relationship builder with exceptional organisational skills, the ability to manage multiple priorities, and a keen eye for detail. You’ll thrive in a fast-paced, often chaotic environment and enjoy being at the heart of a collaborative team.
What you’ll do
- Provide proactive diary management for senior team members across the business
- Coordinate internal and external meetings, including scheduling, room bookings and catering
- Arrange UK and international travel, accommodation and itineraries
- Prepare meeting materials, presentations and documentation
- Process expenses and invoices in a timely manner
- Act as a key point of contact for internal stakeholders and external clients
- Provide general administrative support to ensure the smooth running of the team
- Support with theplanning and delivery of a variety of client events, conferences, seminars and internal meetings
- Liaise with venues, suppliers and external partners
- Manage invitations, RSVPs and attendee communications
- Coordinate event logistics, including catering, AV requirements and guest lists
- Support event budgets and ensure all activities are delivered efficiently
- Assist with post-event reporting and feedback
What you’ll need
- Previous experience supporting a team within financial or professional services – front office environments preferred
- Experience organising events from planning through to delivery
- Excellent organisational and time management skills
- Outstanding communication and interpersonal skills
- Strong attention to detail and the ability to work under pressure
- A positive, flexible and collaborative approach
REF: AJL196730
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