Clerical Assistant/Receptionist

Key Outcomes/Activities

• Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors
• Assist Senior Administrative Officer with attendance, where needed take action on phone calls to parents and follow up
• Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.
• Assisting with arrangements for visits by school nurse, photographer etc. Administration
• Provide routine clerical support e.g. photocopying/ reprographic services, filing, emailing, complete routine forms
• Maintain manual and computerised records/management information systems
• Undertake routine administration e.g. registers/school meals Resources
• Operate office equipment e.g. photocopier, computer
• Order supplies
• Arrange orderly and secure storage of supplies
• Undertake routine financial administration e.g. collect and record dinner money

Responsibilities

• Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
• Be aware of and support difference and ensure equal opportunities for all
• Contribute to the overall ethos/work/aims of the school
• Appreciate and support the role of other professionals
• Attend and participate in relevant meetings as required
• Participate in training and other learning activities and performance development as required
• Other duties commensurate with the grade of the post as directed by the Headteacher.

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