Administrative Assistant – US Law Firm

Job Description

Administrative Assistant – US Law Firm

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We’re looking for a bright and organised Administrative Assistant who is passionate about building a long-term career within executive support at a major US law firm.  In this role, you’ll provide high level administrative assistance across events, pitching, marketing communications and CRM, providing a seamless service to lawyers, external clients and key stakeholders.

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• Competitive salary

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• Outstanding employee benefits

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• Free on-site meals and coffee shop daily

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• Stunning offices in a sought-after location

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Administrative Assistant Key Responsibilities:

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• Prepare, format and proofread documents, presentations, reports and correspondence to a consistently high standard

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• Create and maintain files, spreadsheets, schedules and other administrative materials

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• Manage diaries, schedule meetings and coordinate room bookings

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• Arrange domestic and international travel and accommodation

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• Handle telephone, email and face-to-face enquiries professionally

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• Process expenses and invoices, liaising with vendors and the Accounts Payable team

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• Liaise with suppliers, contractors and global Business Development colleagues

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• Conduct research, gather data and provide ad hoc administrative support to the team as required

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Administrative Assistant Skills & Requirements:

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• Previous administrative experience gained within a law firm or professional services environment

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• Strong academic background

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• Advanced IT skills, including Microsoft Outlook, Word, Excel, PowerPoint and Visio

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• Confident using online research tools and the internet to gather information

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• Excellent communication, interpersonal and customer service skills

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• Highly organised with exceptional attention to detail and the ability to manage competing priorities

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