Accounts Payable Clerk

Our client in the rail transportation and leasing industry are looking for a new AP Assistant to join their growing team in London. Reporting into the Finance Manager, this is a key role to join their growing finance function and take ownership of the invoicing process.

Key Responsibilities

• Process high volumes of supplier invoices accurately and efficiently using Microsoft Dynamics 365 (D365)
• Review, validate and code invoices, ensuring all documentation is complete and approved before posting.
• Manage invoice uploads and resolve any issues relating to invoice matching, coding or approvals within D365.
• Process employee expenses and corporate credit card claims through Concur, ensuring compliance with company policies and timely reimbursement.
• Act as the main point of contact for queries relating to Concur expense submissions, providing guidance and resolving discrepancies.
• Reconcile supplier statements and investigate outstanding items or payment queries.
• Prepare and process weekly and fortnightly supplier payment runs.
• Complete daily, weekly and monthly bank reconciliations.
• Monitor and manage the Accounts Payable inbox, responding promptly to supplier and internal queries.
• Produce vendor ageing and intercompany reports, providing analysis and commentary where required.
• Assist with month-end close activities, including balance sheet reconciliations.
• Support internal and external audit requests by providing accurate financial documentation.
• Maintain accurate financial records and filing systems.
• Work closely with the wider finance team to continuously improve AP processes and controls.
• Provide ad hoc finance support as required.

Qualifications

• Minimum of three years’ experience in an Accounts Payable or Finance Assistant role.
• Hands‑on experience using Microsoft Dynamics 365 (D365) for invoice processing, supplier management and Accounts Payable activities.
• Proven experience using Concur to process employee expenses and corporate credit cards.
• Strong understanding of Accounts Payable processes and general accounting principles.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational and time‑management skills.
• Excellent communication skills with the confidence to liaise with suppliers and stakeholders at all levels.
• Ability to work independently, prioritise workloads and meet strict deadlines.
• AAT qualified or studying towards AAT.
• Experience working with project accounting.

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