Legal Secretary

About your new role

The London Team is a growing and high‑performing part of Weightmans’ national Specialty offering. The team delivers high‑value transactional and advisory work across London and beyond.

We are looking to recruit a Legal Secretary to support the Specialty team in London or Leicester which specialises in insurance litigation. The Specialty team undertakes a broad range of substantial, challenging and largely contentious work.

Main duties and responsibilities

• Providing essential secretarial and administrative support to the team
• Providing assistance to the team with the billing process (including sending invoices to clients) and debt recovery
• Carrying out conflict checks and opening new matters on the firm’s systems
• Arranging and co‑ordinating meetings, events and seminars, in close co‑operation with fee‑earners
• Completion of management information
• Booking travel and dealing with expenses, in accordance with firm policy
• Dealing with confidential, sensitive and restricted internal and client matters
• Providing ad hoc support to campaign and marketing activities
• Liaising with support staff to manage workloads efficiently
• Assisting with other work allocated by the Team Manager
• Working in accordance with Weightmans’ values

Basic fee earning work, including

• Drafting basic correspondence, document reviews, chronologies and preparing court and other documentation
• Preparing instructions to experts/counsel and paper/electronic bundles of documents
• Liaising by phone and e‑mail with client contacts, counsel and third parties
• Attending meetings and preparing attendance notes
• Recording time for such chargeable work
• Carrying out basic research as required

About You

You will have previous experience and a genuine and demonstrable interest in the above area of work. We also require you to have/be:

• Extensive legal secretarial experience, who is pro‑active and works well in a fast‑paced environment.
• Experience of dealing with insurance litigation (including a basic understanding of insurance policies, the insurance market, reporting arrangements, reserving philosophies, and the relationship between brokers, underwriters/insurers and lawyers) is desirable.
• Fast, accurate typist with good audio typing skills, including Microsoft Word, Excel and PowerPoint.
• Ability to create and amend large, complicated documents (i.e. automatic numbering, track changes etc).
• Excellent organisation and time management skills.
• Good teamwork skills.
• Maintain a high level of accuracy.
• Flexible, pro‑active and works well under pressure.
• Adherence to the service levels within the team (especially as required by client service level agreements) and ensure work is completed within these levels at all times.
• Effective liaison with the team manager and support team manager to ensure high quality of service to clients.
• Effective liaison with other support staff to manage workloads efficiently.
• Active progression of one’s own professional development with support from the team manager and support team manager.
• Dealing with confidential client matters.
• Providing assistance with billing and archiving.
• Providing support in relation to case management and IT systems.
• Compliance with relevant policies and procedures.
• Working in accordance with Weightmans’ values.
• Training on the job will be provided, where appropriate.
• Experience of doing some fee‑earning work is desirable. A willingness to do so is essential.
• Outgoing, professional and confident with a positive attitude.

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