”Creating a great place to be cared for and a great place to work”
University Hospitals of Morecambe Bay has a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.
Job overview
To provide comprehensive administrative support to the Office of the Company Secretary team as directed by the Company Secretary, including taking minutes, arranging meetings, drafting reports, prioritising incoming business to meet service demands, and working on own initiative to support the team.
Responsibilities
- Provide a full administrative support service to the office of Company Secretary, including inputting data, departmental reports and presentations to meet designated deadlines.
- Set up and maintain databases and spreadsheets as appropriate.
- Arrange meetings as requested by the Company Secretary Team.
- Order stock and stationery and liaise with external organisations regarding costings.
- Support the organising of meetings of the Trust Board, Assurance committees and other groups as required.
- Undertake general office duties including photocopying and filing.
- Act on own initiative to contribute to the effective running of the service and review and update administrative procedures and systems.
- Liaise with departmental administrative staff where necessary to ensure the Office is co-ordinated in undertaking working practices.
- Take and transcribe minutes for meetings and deal with follow‑up actions as required.
- Prepare relevant statistical information for meetings and feedback as required.
- Ensure deadlines for information are met and liaise with managers accordingly.
- Communicate information for the team which may be sensitive or complex.
- Ensure that up‑to‑date written and electronic records are maintained in accordance with professional and Trust standards.
- Support the Company Secretary in meeting the requirements of the Code of Governance for NHS Trusts.
- Contribute to maintenance of and raising awareness of Company Secretary intranet site.
Person specification
Education and qualifications
- Business and Administration Apprenticeship Level 3 or equivalent experience at this level
- GCSE in Maths and English or equivalent
- ECDL
Experience
- Experience of working in an administrative post
- Previous NHS experience
Skills, abilities and knowledge
- Knowledge of NHS systems and processes
Personal qualities
- Ability to adapt to changing workload priorities
The Trust promotes flexible working opportunities where ever possible to enable staff to balance their work and home life. We are committed to Equal Opportunities and aim to be Effortlessly Inclusive.
The trust operates a No Smoking Policy.
We reserve the right to close a job advert early where sufficient applications have been received.
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