Business Support Assistant

Responsibilities

• To provide comprehensive administrative support to the Office ofthe Company Secretary team as directed by the CompanySecretary, including taking minutes, arranging meetings, anddrafting reports.
• To prioritise incoming business to meet servicedemands and to work on own initiative to support the team.
• To provide a full administrative support service to the office of Company Secretary including inputting of data, departmental reports and presentations to meet designated deadlines.
• Set up and maintain databases and spreadsheets as appropriate.
• Arrange meetings as requested by the Company Secretary Team.
• Order stock and stationery and liaise with external organisations with regards to costings.
• Support the organising of meetings of the Trust Board, Assurance committees and other groups as required.
• Undertake general office duties including photocopying and filing.
• To act on own initiative to contribute to the effective running of the service and review and update administrative procedures and systems.
• Liaise with departmental administrative staff where necessary to ensure the Office is co-ordinated in undertaking working practices.
• Take and transcribe minutes for meetings and deal with follow up actions as required.
• Prepare relevant statistical information for meetings and feedback as required.
• Ensure deadlines for information are met and liaise with managers accordingly.
• Communicate information for the team which may be sensitive or complex.
• Ensure that up-to-date written and electronic records are maintained in accordance with professional and Trust standards.
• To support the Company Secretary in meeting the requirements of the Code of Governance for NHS Trusts.
• Contribute to maintenance of and raising awareness of Company Secretary intranet site.

Qualifications and Checks

• Business and Administration Apprenticeship Level 3 or equivalent experience at this level
• GCSE in Maths and English or equivalent
• Flexibility
• Disclosure and Barring Service Check
• Subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a submission for Disclosure to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

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