Job Purpose
To undertake a range of administrative duties and assessment activities in support of the General Practice elements of the MBChB programme in the Undergraduate Medical School.
Main Duties and Responsibilities
- Responsible for working in collaboration with Academic Leads and Professional Services staff for the organisation and delivery of General Practice Clinical Placement teaching and assessment in the clinical years of the MBChB programme.
- To organise and oversee the delivery of the MBChB3 Clinical Practice in the Community & Systems Block and MBChB4&5 GP Clinical Placements teaching.
- To co-ordinate and assist with course administration to include editing, copying, and collating of course documentation ensuring an efficient and timely service.
- Disseminate information using various platforms involving electronic systems, organise bulk mailings and distribute materials to tutors and students.
- To maintain and update records for sessional payments to GP practices and course contributors.
- Provide support for assessment activities including the recruitment and payment of GP examiners for OSCEs and all coursework markers.
- To organise and oversee the delivery of the New Tutor Training Evening.
- To support the planning and delivery of the annual GP Tutor Training Conference and additional tutor training events.
- To regularly, review, update, and maintain teaching content within online platforms such as Moodle.
- To support the set-up and on-the-day administration of OSCE assessments both on and off campus.
- Undertake any other reasonable duties that the Manager of the Undergraduate Medical School, Deputy Manager of the Undergraduate Medical School and GP Administrative Team Lead may request.
Knowledge, Qualifications, Skills and Experience
Knowledge/Qualifications
Essential
- A1 Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or 3) or equivalent, and experience of personal development in a similar role
Desirable
- B1 Further or higher education qualification
- B2 Knowledge and understanding of University structures, policy, practices and procedures
Skills
Essential
- C1 Excellent written and verbal communication skills
- C2 Tact, diplomacy and discretion
- C3 Able to work proactively, multi-task and to use initiative
- C4 Able to work independently and as part of a team
- C5 Excellent attention to detail
- C6 Excellent IT skills, covering the Microsoft Office
Desirable
- D1 Experience of clerking committees and producing accurate minutes of meetings
- D2 Experience of web editing
Experience
Essential
- E1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar related role(s)
- E2 Experience of working with and handling large volumes of administrative data, records and information
- E3 Experience of handling confidential personal information with tact and diplomacy
Desirable
- F1 Experience of working within the Higher Education sector supporting learning and teaching activities
- F2 Experience of financial record keeping
- F3 Experience of using bespoke IT systems
Terms and Conditions
Salary will be Grade 4, £25,804 – £27,319 per annum.
This post is full time and open ended.
As a valued member of our team, you can expect:
- A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
- An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension – pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
- A flexible approach to working.
- A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.
Closing date: 23:45 on Monday 27th July 2026
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