Overview
We are seeking a highly organised, professional and enthusiastic Admin Assistant to play a key role in supporting the smooth day-to-day running of our school. This varied and rewarding role combines front‑of‑house reception duties, pupil welfare support, admissions administration and the management of pupil data.
Responsibilities
- Manage pupil admissions enquiries, applications and transitions for new starters and leavers.
- Maintain accurate pupil records and data within the school’s Management Information System (MIS).
- Support the completion of statutory returns, including the termly Pupil Census.
- Act as a first point of contact for telephone, email and face‑to‑face enquiries.
- Provide reception and visitor management services, ensuring school security procedures are followed.
- Support pupil welfare, including administering first aid and liaising with parents regarding illness or injury.
- Assist with school trips, events, assemblies, productions and extracurricular activities.
- Manage school meal administration, free school meal eligibility checks and holiday voucher schemes.
- Support wraparound care administration, bookings and debt management.
- Produce reports, correspondence and administrative documentation as required.
Qualifications
- Experience of administrative work within a busy office environment.
- NVQ Level 2 qualification (or equivalent).
- First Aid qualification (or willingness to obtain one).
- Good understanding of administrative systems and procedures, general school policies and procedures, and health & safety requirements.
- Good literacy and numeracy skills, including GCSE Grade C/4 or equivalent in English and Maths.
- Competent IT skills, including use of Microsoft Office applications, databases and office equipment.
- Excellent written and verbal communication skills and ability to produce accurate records and correspondence.
Personal Qualities
- Excellent organisational skills and attention to detail.
- Ability to manage competing priorities and work effectively under pressure.
- Ability to work independently and as part of a team.
- Strong interpersonal skills with the ability to build positive relationships with pupils, families, colleagues and external agencies.
- Professional, approachable and customer‑focused manner.
- Commitment to equality, diversity and inclusion.
- Understanding of confidentiality and data protection requirements.
Working with Children
- Understanding of children’s welfare, wellbeing and development.
- Ability to support pupils who are unwell or require assistance.
- Understanding of safeguarding and child protection responsibilities.
- Awareness of behaviour management approaches and special educational needs.
Safeguarding
The Chelmsford Learning Partnership is committed to safeguarding and promoting the welfare of children and young people. All staff and volunteers are expected to share this commitment. The successful applicant will be subject to enhanced DBS checks and satisfactory references.
Equal Opportunities
The Chelmsford Learning Partnership is an equal opportunities employer. All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people.
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