Clerical Assistant

Company: University Hospitals of North Midlands NHS Trust
Apply for the Clerical Assistant
Location: Stoke on Trent
Job Description:

Overview

At present, University Hospitals of North Midlands is unable to offer visa sponsorship for Band 2 to Band 4 roles, as these positions do not meet the minimum salary and skill thresholds required under UK Visas and Immigration (UKVI) regulations.

The University Hospital of North Midlands, Mid Cheshire and East Cheshire NHS Trusts are working collaboratively to form a Pathology network in line with a NHSI directive. We are looking for a confident, reliable and well‑presented individual to join our multidisciplinary Hospital Transfusion Team (HTT) whose remit is to promote the Better Blood Transfusion initiative across the UHNM trust and wider members of the North Midlands and Cheshire Pathology Service.

Mainly based at Royal Stoke University Hospital, with occasional travel to County Hospital, the successful applicant will be an integral part of the Hospital Transfusion Team and will be responsible for extracting information from various sources (clinical documents, pathology LIMS, blood tracking system) and producing data reports for audits and practice improvements. The post holder will ensure consistent, accurate, complete and timely data to facilitate managers and clinicians in the monitoring, planning and provision of a high quality and safe transfusion service.

Additional duties include locating evidence of blood and blood component traceability and updating various computer systems, scheduling meetings, training events, and producing clear and concise minutes for review by technical and clinical teams. The holder will also interact with the wider trust communications team on behalf of the HTT and will be responsible for updating the UHNM Blood Transfusion social media pages. Work is supervised by the Transfusion Practitioner team and the holder will interact with laboratory, clinical and support staff.

Responsibilities

  • Extract information from clinical documents, pathology LIMS, and blood tracking system.
  • Create data reports for audits and practice improvements.
  • Ensure data is consistent, accurate, complete and delivered on time.
  • Locate evidence of blood and blood component traceability and update computer systems accordingly.
  • Schedule meetings, training events and produce minutes for technical and clinical review.
  • Collaborate with the trust communications team and manage UHNM Blood Transfusion social media pages.
  • Work under the supervision of the Transfusion Practitioner team and coordinate with laboratory, clinical and support staff.

Qualifications

  • Educated to GCSE level or equivalent.
  • Hold an RSA level 3 qualification or equivalent.
  • Have data entry experience and knowledge of hospital administration systems.

Employer Commitments

All of our employees make a valuable contribution regardless of role. We are proud of our wide range of development packages aimed at ensuring everyone has the opportunity to fulfill their true potential. We create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected.

About UHNM

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites – Royal Stoke in Stoke‑on‑Trent and County Hospital in Stafford – we serve around three million people. We are the specialist centre for major trauma for the North Midlands and North Wales and are highly regarded for our facilities, teaching and research.

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Posted: July 13th, 2026