Executive Assistant – Marketing (London)

Job Description

hackajob is collaborating with Wise to connect them with exceptional professionals for this role.

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Company Description

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Wise is a global technology company, building the best way to move and manage the world’s money. Min fees. Max ease. Full speed.

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Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money.

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As part of our team, you will be helping us create an entirely new network for the world's money. For everyone, everywhere.

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More about our mission and what we offer.

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Job Description

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We're looking for an Executive Assistant to support our Chief Marketing Officer (CMO) and Global Head of Communications. This role will be based out of our London office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day-to-day operations.

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You will also provide ad hoc support to the broader leadership team and assist in coordinating key marketing and global communications team activities.

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As a member of the BOSS (Business Operations and Support Services) team, you’re a culture leader and a tactical partner. You own the logistics that keep our leaders focused on our mission, ensuring they are always prepared, effective, and empowered to drive Wise forward.

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Your Mission:

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Executive Partnership & Strategic Support

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• n Calendar & Inbox Management: Manage complex diaries across multiple time zones; proactively managing inboxes and preparing forward-looking calendars to ensure executive time is utilised for maximum impact.

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• n Meeting Readiness: Facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre-reads are distributed well in advance.

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• n Outcome Tracking: Capture and distribute outcomes and actions from leadership meetings, overseeing project progress and following up to ensure completion.

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• n Priority Tracking: Proactively identifies stakeholder deliverables and oversees workstreams, strategically protecting calendar space for high-priority strategic work.

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Operational & Logistics Excellence

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• n Travel & Ground Logistics: Plan and support the delivery of complex international travel, including visas, itineraries, and ground transportation.

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• n Financial Administration: Process expenses and invoices in strict compliance with company policies; partner with Finance BPs to help track and cascade functional budgets.

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• n Process Improvement: Identify opportunities to improve workflows for your stakeholders and take independent action to implement more efficient systems.

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• n Workday & Approvals: Manage Workday administration and approvals/signatories on behalf of stakeholders with total discretion.

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Event Leadership & Culture

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• n Event Orchestration: Plan and deliver leadership offsites, Mission Days, and squad socials. This includes venue sourcing, vendor management, and content collaboration.

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• n Culture Champion: Positively contribute to making Wise a great place to work.

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• n AI Transformation: Act as a champion for culture change, specifically supporting the team through AI transformation and pioneering new ways of working.

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Who you are

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Qualifications & Experience

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• n Experience as a Personal Assistant (PA) or Executive Assistant (EA), ideally within a high-growth, global company.

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• n Proven ability to manage complex calendars and logistics for senior executives.

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• n Experience handling expense reports and team budgets.

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• n Experience coordinating marketing or PR-related activities is a plus.

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• n You consistently seek ways to optimise routine processes, suggesting improvements that enhance overall efficiency.

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Skills & Abilities

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• n Highly Organised & Proactive: Ability to manage multiple workstreams simultaneously, moving beyond administrative support to active project oversight.

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• n Clear & Adaptable Communicator: Professional presence when interacting with external guests and internal Wises at all levels.

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• n Problem-Solving Mindset: A knack for identifying logistical challenges before they arise and resolving them independently.

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• n Tech-Savvy & AI Ready: Comfortable with Google Suite and Slack, with an openness to using AI tools to streamline workflows.

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• n Discretion & Integrity: Experience handling sensitive information with the highest level of integrity.

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• n Project Management: Capable of driving end-to-end logistics for team offsites and company events,

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• n Relationship Builder: A true team player who provides cover for other BOSS team members and fosters a culture of mutual support.

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• n Team player: Cultivates a culture of mutual support; someone who naturally champions team spirit and contributes to a healthy, motivated, and collaborative workplace.

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Additional Information

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For everyone, everywhere. We're people building money without borders — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

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We're proud to have a truly international team, and we celebrate our differences. n Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

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If you want to find out more about what it's like to work at Wise visit Wise.Jobs.

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Keep up to date with life at Wise by following us on LinkedIn and Instagram.

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