EA to Senior Executive (COO, MD, RFS)

Office and Executive Support

• Ensure the efficient, professional, and smooth running of the COO and MD offices by proactively anticipating needs, managing complex diaries and prioritising competing demands.
• Organise and coordinate regular and ad hoc meetings, including internal and external engagements.

Correspondence and Communication

• Manage correspondence, including reviewing, researching, prioritising, and routing communications appropriately.
• Manage phone and virtual communications, exercising sound judgement and discretion.

Meeting Coordination and Follow-Up

• Schedule meetings across the UK and multiple time zones internationally.
• Prepare agendas, briefing papers, and supporting documentation.

International Travel and Itineraries

• Book and manage all aspects of domestic and international travel, including flights, accommodation, visas where required, and ground transport.
• Working alongside the RFS Head of Partnerships and other staff as required, prepare itineraries and briefing packs for international travel, school visits, conferences, and events.

Stakeholder Liaison

• Build effective working relationships across the organisation and with international partners, representing the organisation with professionalism and diplomacy.

Confidentiality and Professional Standards

• Uphold the highest standards of confidentiality, discretion, and integrity in all aspects of the role.
• Handle sensitive information and communications in line with organisational policies and GDPR requirements.

Administrative Excellence

• Demonstrate exceptional attention to detail, initiative, and a proactive approach to problem-solving and time management.
• Work alongside the Group Secretary to ensure timely collation of board papers in line with established timetables.

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