Temporary Business Manager – Directorate

Responsibilities

• Lead the management of the Director’s business and supporting the PA to ensure effective flow of information.
• Support the Directorate Senior Team with strategic planning and oversee reporting against corporate compliance requirements.
• Work collaboratively and proactively with SFC’s Senior Business Manager and Business Management Network to align processes, share ideas and good practice.
• Oversee and ensure the flow of information and smooth running of operations within the directorate.
• Manage directorate process for handling corporately focused correspondence, working with the wider directorate business support team.
• Developing clear and robust processes for the handling of day‑to‑day work across the directorate.
• Lead on the planning of the directorate’s delivery of high quality, timely papers for Board, committee and group meetings.
• Managing workflows within the directorate to feed into corporate deadlines and maximising opportunities for cross‑directorate working.
• Leading on horizon scanning/forward planning to identify deadlines for consultations and other external business.
• Leading the establishment of proportionate directorate administration systems and processes that will produce management information.
• Developing and implementing an appropriate approach to records management ensuring full compliance with SFC’s corporate policies.
• Working with Finance to monitor directorate budgets and input to annual budget preparation responses to key financial activities.
• Deliver a high‑quality, comprehensive secretariat service for committees and groups as required.
• Provide leadership and line management support to colleagues as required.

Requirements

• Experience of leading or working as a part of a high‑quality team working as a PA, Executive Assistant, Business Manager, Team Coordinator or equivalent background.
• Experience of using IT systems – such as MS Teams, trackers, shared mailboxes etc. – to streamline and make more effective the flow of business within and between business areas.
• Proven ability to analyse, understand and respond to complex issues in an appropriate manner, demonstrating good judgement in a politicised environment.
• Highly developed interpersonal skills, with the ability to form effective relationships at all levels to generate confidence, respect, collaborative working with an openness to change.
• Excellent written and oral communication skills, and the ability to produce high quality written work independently.
• Excellent organisational skills, with the ability to respond to a diverse and changing workload while maintaining a high degree of attention to detail.
• A resilient, positive, and flexible approach.

Desirable Skills

• Experience of working in or closely with public sector organisations.
• Experience of supporting or managing projects and working with departmental running costs budgets.
• Ability to work at pace, using a range of skills to secure momentum, change and positive outcomes.
• A good track record of collaborating with others to streamline processes, and the ability to lead on the design and delivery of continuous business improvement.
• Understanding of SFC’s strategic corporate priorities, and ability to use this wider awareness to represent their directorate’s interests in corporate forums and meetings.
• Good awareness of compliance and corporate reporting responsibilities, for example Information Governance requirements and corporate performance monitoring.

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