LW249129 – Project Secretary

Project Team Secretary (2 posts)

Hours: 36.0 hours per week

Location: Baird & ANCHOR Project Office, Rosehill Annexe, Foresterhill Health Campus

Band: Band 4 (£31,537 – £34,303)

Contract: Permanent

An exciting opportunity has arisen for a self‑motivated Project Team Secretary to join the Baird and ANCHOR Project Team to provide a team and personal secretarial service to the multi‑professional Project Team.

Key Responsibilities

• Support the Project Team with high‑volume meeting logistics and documentation.
• Maintain accurate meeting minutes, agendas, and action items.
• Coordinate scheduling and communication for a wide range of professionals.
• Work under tight timescales and periods of pressure to ensure project goals are met.
• Provide flexible, office‑based support, adapting to project demands as required.

Qualifications & Skills

• Relevant secretarial experience, ideally within a large project setting.
• Excellent organisational, communication and multitasking abilities.
• Ability to work effectively under tight deadlines and changing priorities.
• Experience supporting a high volume of meetings and events.
• Proficiency in Microsoft Office and related administrative software.

Interview Information

Interviews will be held in person on Tuesday 11 and Wednesday 12 August.

Equality & Diversity Statement

As a disability‑confident employer, we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you require adjustments during the recruitment process, please let us know by contacting our recruitment team.

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