Administrative Executive/PA

We’re looking for a highly organized, resourceful, and versatile Admin Assistant/PA to support the CEO and manage critical operational functions across office administration and finance. You’ll be the right hand to the CEO, ensuring smooth day-to-day operations while wearing multiple hats in a fast-paced startup environment.

Key Responsibilities

Executive Support

• Act as the primary point of contact between the CEO and internal/external stakeholders
• Manage and coordinate calendars, meetings, travel arrangements, and communications
• Assist on errands and personal matters of the CEO
• Prepare agendas, take meeting notes, and follow up on action items
• Handle confidential and sensitive information with discretion

Finance & Admin

• Track and manage invoices, expense claims, and petty cash
• Data entry on Xero
• Assist with budgeting, financial reporting, and bookkeeping coordination with external accountant
• Support grant applications, government submissions, or startup fundraising ops

Requirements

• Proven experience in a PA, EA, or operations/finance role (startups preferred)
• Strong organizational and multitasking skills
• High level of discretion, integrity, and professionalism
• Excellent written and verbal communication skills
• Proficient in Google Workspace, Excel, and general office tools
• Comfortable learning new platforms (e.g. accounting software, social media platforms)
• Resourceful, alert, a problem solver and self-starter who thrives in ambiguity
• Comfortable to travel or work offsite with CEO

Good to Have

• Prior experience in a startup or high-growth company
• Basic accounting knowledge (e.g., invoicing, profit & loss statements)
• Interest in media business operations and growth

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