Facilities Co-ordinator – Birmingham

Job Details

INTERNAL APPLICANTS ONLY

Salary: 13,806 per annum pro‑rated (27,612 full‑time equivalent)

Contract Duration: Permanent

Working Pattern: You will work 18.75 hours per week (0.5FTE), typically following a two‑week rolling pattern of 3 days in Week One and 2 days in Week Two. The role will require occasional evening and weekend working to support productions and key events.

Location: You will be based at Birmingham Back to Backs, with occasional work at other properties such as Clent Hills, Wightwick Manor & Gardens and Moseley Old Hall.

Responsibilities

• Oversee day‑to‑day operations, including managing cleaning supplies, coordinating reactive repairs, arranging contractors, and carrying out basic handyman tasks (e.g. fixing toilets, lubricating locks, installing shelves, changing bulbs).
• Manage contractors: inductions, works arrangements, preparation of exchange of information (EOI) documentation, review of RAMS, and compliance with CDM regulations.
• Maintain site compliance: support asbestos awareness (as nominated person), act in line with legionella responsible person training, and produce risk assessments where required.
• Use property systems to maintain records and raise purchase orders via MEE forms and relevant systems; act as gatekeeper for compliance systems such as Vantage and CEMS, ensuring records are accurate and up to date.
• Attend facilities meetings, support project delivery, and collaborate with internal stakeholders and external contractors.

Qualifications

• Customer focused with a positive attitude.
• A team player who can also work independently.
• Comfortable using IT packages and well‑organised.
• Adaptable and eager to learn new skills.

Benefits

• Substantial pension scheme of up to 10% of basic salary.
• Free entry to National Trust places for you, a guest and your children under 18.
• Rental deposit loan scheme.
• Season ticket loan and EV car lease scheme (for roles that meet the salary criteria).
• Perks at work discounts such as gym memberships, shopping discount codes, cinema discounts.
• Holiday allowance up to 32 days relating to length of service, plus holiday purchase scheme (subject to meeting minimum criteria).
• Flexible working whenever possible.
• Employee assistance programme.
• Free parking at most Trust places.

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