Main area Materials Management Grade NHS AfC: Band 3 Contract Permanent: Flexi Contract Hours Full time – 37.5 hours per week (Possible overtime as per business needs) Job ref 349-COR-7935742-RL4
Employer Manchester University NHS Foundation Trust Employer type NHS Site Wythenshawe Hospital – Manchester University Hospitals NHS FT Town Manchester Salary £25,760 – £27,476 per annum (pro rata) Salary period Yearly Closing 26/07/2026 23:59
Scan 4 Safety Assistant (Wythenshawe Hospital)
NHS AfC: Band 3
Job overview
An exciting opportunity has arisen for the right candidate/s to join a rapidly changing and expanding Scan 4 Safety team at our forward thinking NHS Foundation Trust.
We are a leading integrated health, teaching, research and innovation campus in the thriving city region of Manchester. We offer a unique range of services to the North West, treating and managing the simplest to the most complex conditions and diseases. Indeed, we treat more than a million patients every year and we are home to hundreds of world‑class staff, each committed to being the very best at what we do.
This is a multi site service with locations at Trafford, Oxford Road, Wythenshawe & North Manchester.
We are looking for an individual who is keen to learn about Scan 4 Safety and Procurement in the healthcare sector; someone who is able to methodically deal with information and data and translate that into fantastic customer service. You will need to be strong willed, numerate and a great communicator with a close eye for detail.
Our Mission
“To implement standardisation & rationalisation, using leading technologies to provide best practice and cost efficiencies to our NHS Trust.Going beyond the boundaries of materials management to deliver a service that adapts and excels in the ever changing healthcare environment.”
*Previous applicants need not apply*
Main duties of the job
- Implement and maintain service standards across key departments and wards, undertaking the day to day ordering activity on behalf of the customer, in line with agreed protocols.
- Ensure that customer’s requirements are always met in the most cost effective way possible, ensuring continuity of supplies.
- Carry out quarterly reviews with appropriate ward/departmental leads, using system information to illustrate spending patterns, identify and agree all products and stock levels with the customer, monitor usage and activity patterns and place timely and accurate orders to maintain agreed levels.
- Maintain regular customer contact to ensure stock levels and the range of products held are regularly reviewed, reflect activity and are updated in agreement with the customer.
- Assist in value for money studies to contribute to savings set targets and regularly report spend/saving activity.
- Receive, check and put away all deliveries. Ensure items are rotated, stored in the correct location and store areas are left tidy.
- Process and monitor discrepancies ensuring that returns and credits are processed appropriately.
Working for our organisation
Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe – a great place to shape your career.With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.Behind every patient cared for are people like you – keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high‑quality care and exceptional patient outcomes.Whether you’re just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.At MFT, your role matters, your impact is real, and you’re part of something bigger from day one.
Detailed job description and main responsibilities
IMPORTANT CANDIDATE INFORMATION
To find out more about the key responsibilities and the specific skills and experience you’ll need for this role, take a look at the Job Description & Person Specification attachments under the ‘Documents to download’ heading.
Explore ‘Inside MFT – Your Candidate Place’
To help you feel confident, prepared and fully informed before you apply, we invite you to explore Inside MFT – Your Candidate Place. This welcoming one‑stop hub gives you a real sense of who we are, what we stand for, how we reward and support you, and the many ways we care for you as you care for others. You’ll also find practical hints and tips for submitting a great application, along with the essential information you need to know before you apply.
To access ‘Inside MFT – Your Candidate Place’, simply click on the relevant PDF document under the ‘Documents to download’ heading and once opened, you can either scan QR code or click on the link provided.
We welcome applications from a wide range of backgrounds and experiences.To help us manage applications fairly and give each one the time it deserves, our adverts may close early if we receive a high level of interest. Early applications are therefore encouraged.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.
Use of Artificial Intelligence (AI) in your application
Here at Manchester University NHS Foundation Trust, we’re proud to be ALL HERE FOR YOU, for our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application, especially personal statements and responses to role specific questions is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.
Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application.
Disclosure and Barring Service (DBS) check
As part of our commitment to safeguarding patients and staff, many roles at Manchester University NHS Foundation Trust (MFT) require a Disclosure and Barring Service (DBS) check. This is a standard process across the NHS and helps us ensure a safe environment for everyone.
What is a DBS Check?
A DBS check is a background check that reveals any criminal convictions, cautions, reprimands, or warnings. The level of check required depends on the role:
Standard DBS
Checks for spent and unspent convictions, cautions, reprimands, and final warnings.
Enhanced DBS
Includes the above, plus any additional information held by local police that’s considered relevant to the role.
Enhanced with Barred Lists
Includes all of the above, plus checks against the children’s and/or adults’ barred lists.
Who Needs a DBS Check
Most roles involving direct patient contact, working with children or vulnerable adults, or access to sensitive information will require a DBS check. The job advert and recruitment team will let you know if this applies to your role.
The Costs for a DBS
At Manchester University NHS Foundation Trust (MFT), roles that require a DBS check are subject to a cost recovery policy. This means that the cost of submitting and processing a DBS application if you are successful and join us, will be deducted from your salary within the first three months of employment. If, however, you withdraw from a conditional offer after the DBS process has begun, you will still be liable for the cost incurred.
Candidates are also expected to register with the DBS Update Service which must be completed within 30 days of the certificate being issued. This helps streamline future employment checks and supports safer recruitment practices. For more information, please visit the DBS Update Service.
Person specification
Qualifications
- Good standard of basic education or equivalent experience
- Studying for CIPS, Supply Chain & Logistics or other related qualification
Experience
- Working knowledge of recognised Electronic Materials Management systems
- Experience in basic software packages Microsoft Office and Excel
- Understanding of Scan 4 Safety and GS1 initiatives.
- Experience of a customer services related department or similar environment.
- Previous experience in a local NHS Supplies Department
- Demonstrable understanding of medical stock management.
- Understanding of simple purchasing activity
- Previous experience of working in a team environment.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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