Immunisation Team Assistants

Key Responsibilities

• Run school-based immunisation clinics, manage class lists, organise pupils and keep operations on track.
• Handle administrative duties: answer phones, send appointment reminders, and chase consent forms.
• Support the team with stock ordering, equipment checks and maintaining administrative systems.
• Communicate with schools and parents to confirm clinic dates and provide information.
• Enter accurate data and keep the admin systems up to date, allowing the clinical team to focus on patient care.

Key Skills & Qualifications

• Confidence on the phone, able to speak to a range of people from school staff to concerned parents.
• Calm under pressure and able to keep operations moving in lively, sometimes noisy, environments.
• Team player with the ability to work independently and manage own tasks.
• Basic IT skills, comfortable learning new systems.
• Flexible and willing to travel across the borough for school and clinic visits.
• Good general education; NVQ Level 2 or equivalent GCSE grade 4/C in Maths and English.
• Previous experience of effective team working.
• Experience working with children and young people.
• Demonstrable experience with computerised data systems or electronic clinical records.
• Prior work experience in a health care setting.
• Commitment to KRFT values (Compassionate, Inclusive, Collaborative, Inspiring).
• IT skills: Windows applications (Word, Excel, Outlook).
• Excellent interpersonal, spoken and written communication skills.
• High numeracy and literacy levels.
• Excellent time management, organisational and planning skills.
• Ability to work effectively in multidisciplinary and agency settings.
• Willingness to extend knowledge through training and place‑based learning.
• Understanding of confidentiality and data security requirements.
• Methodical, detail‑oriented work style.

Benefits

Supportive, friendly team that welcomes you from day one.

Induction, on‑job training and away days with other admin colleagues.

Meaningful role with day‑to‑day impact, helping young people stay healthy and keeping services running smoothly.

Term‑time working with regular hours – ideal for those desiring a predictable routine with variety.

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