Employer University Hospitals of Morecambe Bay NHS Foundation Trust Employer type NHS Site Royal Lancaster Infirmary Town Lancaster Salary £25,760 – £27,476 pro rata Salary period Yearly Closing 22/07/2026 23:59
Data Coordinator and Speciality Secretary
NHS AfC: Band 3
”Creating a great place to be cared for and a great place to work”
University Hospitals of Morecambe Bay has a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.
Job overview
An exciting opportunity has arisen to join our friendly team within the North Lancashire and South Cumbria Breast Screening Programme at Morecambe Bay Hospitals NHS Foundation Trust. We have a part‑time (30 hours per week to be worked across 4 days Tue‑Fri) permanent position available, based in the Breast Screening Unit at Royal Lancaster Infirmary.
We are looking to recruit a Data Coordinator & Speciality Secretary who will collate, input and record service data and provide a full secretarial service, including transcribing clinical information from digital dictation systems. The successful applicant will ensure data quality is maintained for accurate reporting of local and national key performance indicators and will be a focal point for all aspects related to service data and performance.
The successful applicant will need to have a flexible and positive approach to their work, have a good standard of education and previous secretarial and data experience through the use of multiple IT systems is essential. The successful applicant must be proficient in the use of Microsoft Office packages, have excellent attention to detail and the ability to work to deadlines with high standards of accuracy.
Main duties of the job
The post holder will work to ensure the quality of data held on electronic patient record systems is accurate and of a high quality. The post holder will work closely with the Very High Risk/Senior Data Coordinator to ensure that key performance and clinical information is collated and submitted on a regular basis and to required deadlines. The post holder will be required to input complex histology data and compile reports which relate to a service with a large range of service activities and large volumes of data held in a number of separate computer systems. These reports can portray an inaccurate picture of performance and achievement if there is incomplete or poor‑quality data.
The postholder will be expected to provide a robust and comprehensive secretarial and administration service to the Breast Screening Leadership team and breast screening Consultants. To work with the Breast Screening team to ensure cancer targets are maintained.
Detailed job description and main responsibilities
- Transcribe dictations and produce and send out clinical letters and results to GP’s and Patients
- Produce reports
- Create and send tertiary referrals
- Update and maintain patient records
- Enter surgical and histology data into the national breast screening database
- Monitor increased risk surveillance lists and arrange annual screening
- Deal with telephone and written enquiries/complaints
- Attend meetings
Person specification
- Minimum of 4 GCSE’s or equivalent to include maths and English
- NVQ level 3 qualification in administration, or equivalent relevant experience
- Experience of working with data, information and audit
- Previous secretarial experience
- Previous NHS experience
- Knowledge and use of medical terminology
The Trust promotes flexible working opportunities where ever possible to enable staff to balance their work and home life. We are committed to Equal Opportunities and aim to be Effortlessly Inclusive.
Anyone newly appointed to the trust under the Agenda For Change contract, will be subject to the completion of a satisfactory 6 month probationary period. This will give the new staff member an opportunity to become familiar with the role and working environment.
We have introduced a new system called Pre‑Onboarding, specifically to support you right the way through to your first few months in your new role with us at UHMB. This bespoke site has lots of useful information to help you settle into your new role including: what to expect from the recruitment clearances process, where to get a uniform, when you’ll get paid etc. As well as information on a number of our services i.e. Infection Prevention, Anti‑fraud, Inclusion and Diversity, Care Certificates and much more. To access click on this link https://www.uhmb.nhs.uk/uhmbt-pre-onboarding.
Contact information
Name Rachael WilloughbyJob title Very High Risk and Senior Data Co-OrdinatorEmail address rachael.willoughby@mbht.nhs.ukTelephone number 01524 591310
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