We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
We reserve the right to close this vacancy at any time, so we encourage early applications to ensure consideration for this post.
Job Overview
Executive Assistant & Business Support Officer within the Medical Director’s Office, providing comprehensive executive support, coordinating projects, and supporting service improvement initiatives across the Medical Directorate.
Main duties of the job
- Provide comprehensive executive and administrative support to the Medical Director.
- Manage a complex diary, prioritising competing commitments.
- Act as a key point of contact for the Medical Director’s Office, liaising with Executive Directors, senior clinicians, managers, Welsh Government officials, patients and external stakeholders.
- Coordinate and service senior-level meetings, committees, workshops and events, including preparation of agendas, papers, minutes and action logs.
- Support projects, programmes and service improvement initiatives across the Medical Directorate.
- Prepare reports, presentations, briefing papers and correspondence on behalf of the Medical Director and senior leadership team.
- Monitor and track actions arising from meetings, projects and executive decisions.
- Support governance processes including medical revalidation, consultant performance matters and other Medical Directorate activities.
- Develop and maintain effective records management, filing and SharePoint systems.
- Assist with procurement, invoice processing, expenses and other business administration functions.
- Handle sensitive and confidential information with discretion and professionalism.
Working for our organisation
Aneurin Bevan University Health Board (ABUHB) is a multi-award-winning NHS organisation serving the communities of Gwent. With more than 14,000 staff and volunteers, we provide safe, high-quality, and compassionate care across hospitals, GP practices, community services, and mental health settings. As a University Health Board, research, education, and innovation are central to our work.
We are committed to creating an inclusive, supportive workplace where people feel valued, respected, and able to develop. We offer a wide range of learning and development opportunities, flexible working where possible, and a comprehensive NHS benefits package.
Salary
The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.
Experience
- Experience of personal assistant to manager.
- Experience managing complex issues.
- Experience prioritising competing demands.
#J-18808-Ljbffr…