Large Format Production Coordinator

Large Format Production Coordinator

Reporting to: Head of Print Production

Location: Surbiton, Surrey

Salary: Negotiable and dependent on large format print experience

My client is a market leader specialising in Creative & Technical Design, Artworking, Digital Content, Printing, Experiential Brand Activation, and Sustainable Production.

SCOPE OF THE ROLE

My client is a fast paced, and often highly pressured, production house working within one of the most demanding and rewarding creative industries in the world. Production Coordinators play a pivotal role; bridging the Project Team and Production Departments and offering experienced advice on appropriate production methods, governed by brand identities.

MAIN DUTIES AND RESPONSIBILITIES

TEAM LIAISON

• Working closely with Project Team to plan and drive project timelines.
• Advising on suitable materials and production techniques for relevant works, in particular considering sustainability, brand nuances and budgets.
• Collaborating closely with the Project Team to ensure Works Orders are accurate & appropriate.
• Initiating and playing an active role in preliminary project and production kick‑off meetings with relevant individuals & departments.
• Initiating wrap up meetings with relevant individuals & departments.
• Being a standard bearer for the production management team, and the print factory as a whole. The includes being prepared to hold colleagues to account where appropriate.

PRODUCTION PLANNING

• To collaborate with the Production Team Manager and the Directors problem solving.
• Preparing for and actively participating in Production Management Meetings with all production departments.
• Collaborating with all production departments, including the studio and project teams, to ensure our client expectations are fulfilled and wherever possible surpassed.
• Monitoring production capacity and communicating effectively to ensure success.
• Active collaboration with the Print Production Resource Manager to monitor and develop best practice.
• Reviewing and maintaining Monday.com, including the active assessment and the education of Works Orders on an ongoing basis.
• Maintaining stock levels and ordering sufficient supplies where necessary.

WORKFLOW

• Collaborating with the Project Team to brief the Design & Studio Teams on specific jobs & projects.
• Communicating with all the in‑house teams, ensuring all job specifics and brand identities are fulfilled as required.
• Operating as the key Quality Control officer for all your works, whilst holding the Standard for the wider team.
• Wherever possible, being the final point of control for your works. Alternatively, providing an effective handover to a qualified individual.

INSTALLATION & LOGISTICS

• Working with the Packing and Logistics Team to ensure items are packed as required and spreadsheets are provided clearly and briefed accurately to the Packing and Logistics Team.
• Working with installation teams to support with communication and ensure an efficient handover.
• Working with the junior Production Admin to ensure items are ready for the install team.
• Support with the planning for distribution to the installation network and ensure logistics are arranged accordingly, in close collaboration with the Project Team.

FINANCIAL & COMMERCIAL MANAGEMENT

• Ensure projects are run to their maximum efficiency with regards to lead times, material selection, quality control and wastage with attention to brand identities & sustainability.

ESSENTIAL INDIVIDUAL REQUIREMENTS

• Come from a large format print production background.
• Excellent attention to detail, organisational and communication skills.
• Level‑headed approach to demanding circumstances.
• Good leadership skills.
• Good written and oral communication skills.
• Ability to clearly communicate instructions to a team.
• Good Excel and MS Office knowledge and practical experience.

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