Office Manager and Finance Assistant

Office Manager & Finance Assistant (12-Month FTC – Maternity Cover)

Hereford HR2£30,000 per annumStart: Mid-August (with approx. 2-week handover)

Working Full time hours Monday to Friday fully office based.

The Opportunity

Hawk 3 Talent Solutions are seeking a proactive and highly organised Office Manager & Finance Assistant to join a specialist organisation operating within the defence, aerospace and military sector based in Hereford.

This is a varied and hands‑on role supporting the day‑to‑day operations of a fast‑paced, project‑driven environment. You will work closely with internal stakeholders and external partners, contributing to the delivery of critical programmes supporting UK defence and security capability.

Key Responsibilities

Office & Administrative Management

• Ensure the smooth day‑to‑day running of the office through effective processes and organisation
• Coordinate meetings, visitors and company events (including industry exhibitions)
• Manage office supplies, equipment servicing, and supplier relationships
• Oversee business travel arrangements including accommodation and logistics
• Maintain company registers (assets, suppliers, NDAs, vehicles, compliance records)
• Support compliance activities including ISO, Cyber Essentials and data protection certifications

HR & Staff Support

• Assist with onboarding and offboarding processes
• Maintain personnel records and vetting/clearance registers (BPSS, SC, DV where applicable)
• Administer employee benefits, records and internal engagement activities

Finance Administration

• Process invoices, payments, receipts and purchase orders
• Maintain accurate financial data and supporting documentation
• Reconcile bank accounts and assist with month‑end processes
• Manage expense claims and supplier/customer financial checks

Financial Reporting Support

• Assist with VAT returns, P11Ds and statutory submissions
• Support budgeting processes and financial reporting activities
• Liaise with auditors and support audit preparation
• Contribute to stock management and cost tracking

About You

Essential

• Strong administrative and organisational experience
• Good working knowledge of Microsoft Office (including SharePoint)
• Experience in bookkeeping or finance administration
• Excellent communication skills (written and verbal)
• Ability to work independently and proactively
• Reliable, flexible and detail‑oriented

Desirable

• Experience in defence, aerospace, or government environments
• Familiarity with Microsoft Dynamics 365 Business Central
• Previous office management experience
• Awareness of UK security clearance processes

What’s on Offer

• Salary: £30,000 per annum
• 28 days annual leave plus bank holidays
• Healthcare and benefits package (subject to probation)
• Additional perks including wellbeing and lifestyle benefits

#J-18808-Ljbffr…