Administration & Finance Assistant
Company:Lagan Operations & Maintenance Ltd (part of Lagan Specialist Group)
Job Type:Full-Time 9 Months Fixed Term Contract (Maternity Cover)
Location:Rosemount House, Belfast
Reports to:Contracts Manager
About us
Lagan Operations & Maintenance provide support to clients across a wide range of civil infrastructure sectors such as energy, utilities and highway maintenance. Our focus is on delivering safe, efficient, and high-quality services, that maximise performance for our clients, making us a trusted brand across the sector.
Role Overview
You will provide a professional, efficient administrative service, supporting a variety of departments within Lagan Operations & Maintenance.
What you’ll do
Some of your main duties will include:
- General office duties and administration support the Business, such as Data input, word processing and General Filing
- Provide efficient and effective administrative support, implementing computerised systems and keeping accurate records to facilitate the smooth running of the office.
- Manage the company document control systems – Pulse and SharePoint updating information regularly, and carrying out imports and exports of information
- Manage the Company LinkedIn profile and other company social media platforms, creating content and respond to correspondence
- Opening and distributing incoming mail, and arranging postage of outgoing mail
- Arrange hospitality for office and onsite meetings and at external venues as required
- Monitor, update and file company records and drawings
- Assisting with the compilation of documents such as Health and Safety, tender & bid documents
- Collation of documents, printing and scanning of documents, Binding documents
- Assist with Pre-qualification and Business Development
- Manage ISO HSEQ & NHSS management system documents and collation of data
- Place and monitor purchase orders and process Goods Received notes on COINS Accounts system
- Assist with payroll preparation, and liaise with external payroll and other internal departments
- Organise training courses and update the Training Matrix
- Assist with credit control, raising sales invoices, chasing debt and running debtors reports
- Manage expenses, checking employee expenses and sending on for approval
- Check and collate credit card statements and receipts, coding monthly statements with the correct contract cost codes
- Ensure fuel and toll card bills are processed and coded with the correct contract cost codes
- Arrange flight, hotel and car hire or transport for business related travel as required
- Attend meetings as requested to take minutes
- Take in person, telephone and email messages and relay these to the appropriate person
- Greet visitors on arrival and inform team member their guest has arrived
- Assist with booking or allocating meeting rooms
- Support with other administrative, financial or reasonable duties which may be required
Our values
Our values are important to how we run our business.We have been awarded Platinum Investors in People in recognition of our people management practices and investment in learning and development.
We are therefore looking for candidates that can demonstrate behaviours in line with our core values and continue with our culture of putting people first:
- Trust
- Respect
- Caring
- Fun
- Safety
- Open & Honest
What youll bring
As Administration and Finance Assistant, it is essential to have:
- Minimum 1 year experience in an administration, office support, finance, or accounts role
- Experience using Microsoft Office, particularly Excel, Word, Outlook, and Teams
- Experience maintaining accurate records and document control systems
- Experience processing purchase orders, invoices, expenses, or credit control activities
- Ability to communicate professionally, both written and verbal with internal and external stakeholders
It would also be desirable to have:
- Experience using COINS, Pulse, SharePoint, or similar ERP/document management systems
- Experience assisting with payroll administration
- Experience supporting tender submissions and pre-qualification questionnaires (PQQs)
- Experience maintaining ISO, HSEQ, or NHSS management systems
- Experience managing LinkedIn or other business social media accounts
- Experience within the construction, utilities, engineering, or facilities management sectors
How we’ll reward you
In return, we offer a competitive salary plus well provide a wide selection of lifestyle offers, development and learning programmes, services and support designed to help you manage and balance your work/life priorities.
Our Core Benefits include:
- Discretionary Bonus Scheme, paid biannually based on Individual and Company Performance
- Generous Holiday Allowance
- Salary Sacrifice Pension contributions are deducted before tax
- Life Assurance Plan four times annual salary
- Health Cash Plan discounted optical, dental, physio and other health & wellbeing services
- Employee Assistance Program
- Use of our free Company gym based at Head Office in Belfast
- Enhanced Sickness Pay
- Additional Day of Leave to support your choice of volunteering activity
To apply for this post please submit a copy of your CV to.
We wish you every success in your application.
LAGAN SPECIALIST GROUP ARE AN EQUAL OPPORTUNITES EMPLOYER – We will not discriminate against anyone on the grounds of Sex, Pregnancy or maternity, Gender reassignment, Marital or Civil Partnership status, Religious or other similar philosophical belief, Political Opinion, Racial group, Sexual orientation, Disability or Age.
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