LEGAL ADMINISTRATOR / LEGAL ASSISTANT
BelfastFull-time | Office Based
Nixon McQuade is partnering with a well established legal practice to recruit a Legal Administrator to join its busy and supportive team in Belfast.
This is an excellent opportunity for an experienced legal administrator or legal secretary looking to support a senior legal professional while playing a key role within a collaborative department. The successful candidate will provide high-quality administrative and client support, ensuring the smooth day to day running of the team.
The Role
- Provide dedicated administrative support to a senior Partner and the wider legal team.
- Manage the opening and closing of client files, ensuring compliance with internal procedures and quality standards.
- Act as the first point of contact for departmental telephone enquiries, managing calls and arranging callbacks where required.
- Coordinate the Partner’s diary, scheduling appointments, meetings and ensuring all preparations are completed in advance.
- Arrange consultations and meetings with external professionals, including Counsel.
- Prepare client invoices and assist with the initial stages of credit control.
- Support the preparation of legal aid applications and responses.
- Liaise with costs specialists regarding billing matters.
- Assist in maintaining and developing the firm’s case management system to support paperless working.
- Provide general administrative support across the department as required.
The Person
- Previous experience in a Legal Administrator, Legal Secretary or similar legal support role.
- Experience supporting a Partner or senior legal professional is highly desirable.
- Strong client service skills with a professional and confident communication style.
- Highly organised with excellent attention to detail and the ability to manage multiple priorities.
- Experience preparing documents and client correspondence to a high standard.
- Strong working knowledge of legal case management systems and Microsoft Office.
- Experience within Family or Matrimonial Law is advantageous but not essential.
- A proactive, positive approach with the ability to work effectively as part of a team.
The Opportunity
The successful candidate will join a respected legal practice offering a supportive working environment, competitive benefits package and the opportunity to develop within a well-established team.
Benefits include:
- 35-hour working week (Monday-Friday, 9:00am-5:00pm)
- 25 days annual leave plus statutory holidays
- Employee Health Plan
- Employer pension contribution
- Death in Service benefit
To apply or discuss the role in confidence, contact the team at Nixon McQuade.
Skills:Secretarial Skills Legal Assistance Document Drafting
WHJS1_NI
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