Job Title
PA to Managing Directors (Lettings, Property Management & Operations)
Role Profile
We are currently looking to recruit an experienced Personal Assistant to provide professional administrative and organisational support to the Managing Directors of Residential Lettings and Property Management & Operations. This is a varied and fast‑paced role and you will play a pivotal role in ensuring the smooth day‑to‑day running of the leadership teams, coordinating people administration, reporting, travel, meetings and business communications whilst acting as a trusted point of contact across the wider business.
Benefits
- Basic salary range of £26,000 to £29,000 per year
- Hybrid working (1 day per week home working available)
- Monday to Friday working pattern (09.00 – 17.30)
- 30 Days annual leave (including bank holidays)
- Based in our Head Office in Colchester
- Employee Assistance Programme offers up to six telephone support sessions
- Company financial commitments to annual eye tests and glasses, subject to the terms stated in the company Eye Test Policy
Key Responsibilities
Executive & Diary Management
- Managing multiple executive diaries, prioritising appointments and coordinating meetings across three Managing Directors.
- Organising internal and external meetings, workshops, leadership forums and meetings.
- Preparing agendas, presentations, meeting packs and supporting documentation.
Business Administration
- Producing reports, presentations and business updates for senior leadership meetings.
- Maintaining central action logs and ensuring follow‑up actions are completed.
- Managing executive inboxes and responding to or redirecting enquiries where appropriate.
People & Organisation Administration
- Maintaining organisational structures, department charts and reporting lines.
- Updating personnel records relating to starters, leavers, promotions, transfers, probation outcomes and returners.
- Liaising with HR to ensure organisational changes are accurately reflected across business systems.
- Tracking probation reviews, promotions and Business Minimum Standards (BMS) reporting.
Reporting & Data Management
- Producing weekly and monthly management reports.
- Preparing performance reporting for Regional Leadership and Property Management leadership team commentary.
- Collating operational data to support business decision‑making.
- Maintaining accurate records and trackers across multiple operational functions.
Travel & Event Coordination
- Booking hotels, rail travel and accommodation for senior leaders and wider business teams.
- Coordinating management meetings, workshops and leadership events.
- Supporting the organisation of internal recognition initiatives and incentive schemes.
Financial Administration
- Reconciling company credit cards and expense claims.
- Processing receipts and ensuring expenditure is accurately recorded within required deadlines.
- Purchasing employee incentives and supporting reward and recognition programmes.
Business Support
- Acting as a central point of contact for operational and administrative enquiries.
- Maintaining distribution lists, email groups and communication channels.
- Monitoring shared inboxes and ensuring enquiries are directed promptly to the appropriate teams.
- Supporting business projects and operational initiatives as required.
Role Competencies
- Previous experience as a Personal Assistant or senior administrator supporting senior leaders.
- Outstanding organisational and time management skills.
- Exceptional attention to detail.
- Excellent written and verbal communication skills.
- Advanced Microsoft Office skills, particularly Outlook, Excel, PowerPoint and Word.
- The ability to manage confidential information with discretion.
- Confidence working independently in a fast‑paced environment.
- The ability to prioritise multiple competing demands while maintaining exceptional accuracy.
Core Competencies
- Works well with others to create a team spirit and an enjoyable working environment.
- Delivers outstanding customer service by exceeding expectations.
- Focuses on results to deliver business success.
- Follows company standards and procedures.
- Embraces responsibility and accountability.
- Demonstrates professionalism, honesty and integrity.
- Demonstrates a thirst for development.
Required Documents
- Legal entitlement to live and work in the UK (in accordance with the Immigration Asylum and Nationality Act 2006).
- Evidence of right to work in the UK (Passport or birth certificate).
- Clear copy of valid Full UK Driving Licence.
- Proof of address.
- National Insurance number.
Armed Forces Covenant
Spicerhaart is a forces-friendly company offering many Estate Agency roles to those considering leaving the forces.
Equal Opportunities
At Spicerhaart, variety makes our Company DNA come to life. We love people, and what’s more, we love the differences that make each person who they are, we support you and encourage those differences, to make you the best person you can be. Spicerhaart is proud to be an equal opportunity workplace and we welcome all talented individuals to apply for a career with us. We are committed to equal employment opportunity regardless of race, colour, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity. If you have a disability or special need that requires accommodation, please let our Talent Team know and we will be happy to assist to the best of our ability – regardless of how small or large your requirement may be.
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