Theatre Scheduling Lead – Internal Applicants
North Cumbria Integrated Care NHS Foundation Trust
Closing date: 28 July 2026
Holding senior responsibility for efficient delivery of the Theatre schedule, the post holder is required to effectively coordinate use of internal workforce and resources and support directorates in fully utilising theatre sessions.
The post holder will be responsible for developing and implementing robust information management systems which support monitoring, data capture and performance review of the directorate.
The post holder will be an active member of the theatre improvement steering group, ensuring efficient use of theatre resources in line with Trust performance objectives, whilst supporting colleagues within wider directorates to efficiently utilise their theatre allocations.
The post holder is responsible for the direct line‑management and supervision of support staff and will work closely with the Service Manager and Clinical Director(s) to review, plan and meet challenges throughout the patient journey into theatre suites.
Main duties of the job
- Hold delegated responsibility for the overall delivery of Theatre performance.
- Ensure effective use of manpower and resources to assist in the smooth running of the theatre scheduling service.
- Work collaboratively with wider stakeholders to meet the needs of directorates, balancing capacity and demand equally.
About us
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’:
- Being a clinically led organisation
- Quality and safety at the heart of our Trust
- A positive patient experience every time
- A great place to work
- Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Disclosure and Barring Service
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous convictions.
Benefits
- 27‑day holiday scheme rising to 33 days after 10 years
- NHS discounts
- Salary sacrifice schemes including lease cars and Cycle to Work
- Vivup is a free, confidential counselling and information service to assist with personal or work‑related problems (subject to eligibility)
Person Specification
Other requirements
- Motivation
- Team orientated
- Willing to develop further relevant skills
- Able to travel independently between sites
- Driving licence
Skills and Aptitudes
- Strong leadership skills
- Effective communication and interpersonal skills
- Ability to analyse complex facts or situations
- Able to use initiative appropriately
- Able to work without supervision
- Able to organise and prioritise work to meet deadlines
- Ability to work under pressure
- Ability to be resilient and dynamic
- Teaching skills
Knowledge and Experience
- Liaising with internal and external stakeholders
- Full range of administrative duties
- Managing and/or supervising staff
- Detailed knowledge of acute theatre services
- Understanding of Surgical/Theatre patient pathways
- Microsoft Office
- Working with nursing rosters
- Data Protection and Freedom of Information Acts, access to health records and defensible documentation and health and safety legislation, and their application
- Equality legislation and best practice
- Medical terminology
- Anaesthesia staffing workforce
- Project management
- Managing a budget
- Complaints management
Qualifications
- Essential IT skills (EITS) or equivalent
- Diploma in administration or equivalent
- NVQ 3 in supervisory management or equivalent
- Advanced Microsoft Excel training
North Cumbria Integrated Care NHS Foundation Trust
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